Event window: Attendee Invitation

You can send an e-mail to invite one or more SISSA users or external users to participate at the specific event clicking on Invite Attendee on the Event window toolbar .

This e-mail include CalDAV event objects, if the invited users use SISSA calendar or an external calendar program, he/she can confirm his attendance selecting this event on his/her calendar (generally from his/hers Personal Calendar) or on a calendar shared with the meeting organizer.

To invite some attendees to follow one of your event, during the creation or modification of the event:

• 1) click on Invite Attendee icon in the toolbar of the event window.

Another window appear:

• 1) the first field on the left contains organizer's name and e-mail address (in the example it start with “HE” the last part has been deleted for privacy);
• 2) the red line is the actual time, the blue rectangle is the time reserved to the event;
• 3) click on Add Attendee to insert attendee e-mail address;
  • on the left the dialog window will change, allowing you to insert attendee e-mail addresses. Add how many attendees as you need … You should modify the “participant type” clicking on the icon positioned on the left of the name.
• . . . . . . . In the following example we inserted three attendee e-mail addresses . . . . . . .
• 4) the second field contains a SISSA user e-mail address and it is followed by gray color because this attendee is free or:
  • this attendee could have activated the Show Time as Free option in his events taking place at the same time frame or
  • he/she could have set the None access right to his/her calendars.
• 5) the third field contains a NO SISSA user e-mail address, and it is followed by pink color because it is not possible for the program check if he is busy or free;
• 6) the fourth field contains a SISSA e-mail address of a user let the organizer to check if he is free or not during the frame time of the event. So the gray colored area indicate free hours, blue area indicate his/her busy hours;
• 7) To confirm the attendees list and close this window, click on the OK button, but IF there is one ore more attendee events which timetable conflicts with the timetable of your event, a message will appear: A time conflict exists with one or more attendees. Would you like to keep the current settings anyway? To confirm the attendees list, click on the OK button of the message window.

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In the event window,

• 1) the attendants' names appear (or an e-mail address if it's an external account),
• 2) to confirm event content, click on Save and Close on the top left of the event window.

THIS SECTION IS UNDER CONSTRUCTION!!
If some invite you at one of his/her event (for example for a lesson), you will receive an e-mail containing the information inserted by the organizer in the window of this specific event.
From the main calendar window, you will see the event you have been invited surrounded by a “dotted line”.
If you share a calendar with the user which manage the lessons, this event will belong to this shared calendar, otherwise it will belong to your Personal Calendar.

Obviously the content of every calendar is displayed only if there is a check in the square box next to its name. RETURN to SOGo Calendar web interface overview mainpage.