services:email:local-email-archive [SISSA ITCS]

This shows you the differences between two versions of the page.

--- services:email:local-email-archive [2013/08/12 13:12]
marina
+++ services:email:local-email-archive [2021/12/09 12:29]
giunta
@@ Line 1: / Line 1: @@
-====== Alternative e-mail archive ======
+====== Archiving e-mails to local folders with Thunderbird ======
-{{:services:network:sqrman.gif|:services:network:sqrman.gif}} WE ARE UPGRADING THE NEXT SECTIONS OF THIS PAGE,
-PLEASE DO NOT READ THEM FOR THE MOMENT.
-==== Archiving emails on your sector/area filesystem  or on a local area ====
+With Thunderbird you can choose to archive old e-mails on local folders, in order to save space on the e-mail server or if you wish to do a final backup before your account expire.
-{{:services:network:sqrman.gif|:services:network:sqrman.gif}} WE ARE UPGRADING THE NEXT SECTIONS OF THIS PAGE,
-PLEASE DO NOT READ THEM FOR THE MOMENT.
+----
-If you have a lot of old emails, and the previous recipes are not effective to free enough space for your mailbox, the best option that remain is to archive the old emails on the filesystem.
+Generally before changing your local folders path, you have to choice between two alternative e-mail archive local folder solutions:
+  - **on your sector/area filesystem**, but before deciding for this solution, you have to check your quota on it (your e-mail quota is different of your quota on the **fileserver where it is located your main directory**),
+      - **<color Maroon>if your residual quota on the fileserver is low,</color>** the only choice is to change the location of Thunderbird's local folders, selecting a local (not backuped) path).
+  - **on a local NO BACKUPED disk** (on your laptop, on the scratch area of your workstation).
+----
-=== Filesystem quota issue ===
+To change the local folders path of your Thunderbird //Account settings//:
+      * for Windows and Mac OS **//Tools//** -> **//Account Settings//**,
+      * for Linux **//Edit//** -> **//Account Settings//**,
+        * **1)** select **Local Folders** on the left section,
+        * **2)** change the path to a new folder choosing between:
+            * in your main area (on your sector/area filesystem) if you have enough quota;
+            * or in a workstation / laptop local disk **<color Purple>(please remember that if you use a local disk, you will have to do by yourself a periodical backup of your local folders;</color>**
+      * **3)** then confirm selecting the **OK** button.
+          * Please note: if you have old e-mails in your previous local folders, you have to copy them manually into the new one.
+{{:services:e-mail_service:local-folders-a.jpg|Account Settings - Local Folders}}\\
-**<color teal> If you use Thunderbird on a sector/area workstation, it is better if you verify first your quota on your sector/area filesystem.</color>**\\
 \\
-**<color Maroon>If your residual quota on the fileserver is low,</color>** the only choice is to change the location of Thunderbird's local folders, selecting a local (not backuped) path (for example: // the /scratch// area).\\
+You have to change another section of your Thunderbird //Account settings//:
+      * for Windows and Mac OS **//Tools//** -> **//Account Settings//**,
+      * for Linux **//Edit//** -> **//Account Settings//**,
+      * **1)** select **Copies & Folders** on the left section,
+      * **2)** in the drop-down menù //Archives Folders on// select **Local folders**,
+      * **3)** customize archiving clicking on the button **Archive options...**.
-To change the local folders path, you have to change your Thunderbird //Account settings//:
+{{:services:e-mail_service:copies-folders-d.jpg|Account Settings - Copies & Folders}}
-      * for Windows and Mac OS **//Tools//** -> **//Account Settings//**
-      * for Linux **//Edit//** -> **//Account Settings//**
-      * select **Local Folders** on the left section,
-      * change the path to a new folder choosing between ...
-          * in your main area (on your sector/area filesystem) if you have quota;
-          * or in a workstation's local filesystem **<color Purple>(remember that if you use a local disk of a workstations, you will have to do by yourself a periodical backup of the local folders. The same if you use Thunderbird on your laptop.</color>**
-      * and then confirm selecting the **OK** button.
-          * Please note: if you have old emails in the local folders you have to copy them manually.
+\\
+In the //Archive Option// window:
-{{:services:e-mail_service:screenshot-account_settings_-_3.jpg?800|Account Settings - Local Folders}}
+   * **1)** The options provide a choice for yearly/montly subdivision of the archive and an option for folders structure preservation. Select the best choice for you and confirm the settings selecting the **OK** button. We suggest to put the check in the **//Yearly archived folders//** box,
+   * **2)** we suggest to put the check in the insert //**Keep existing folder structure of archieved messages**// box, then
+   * **3)** at the end click on the **OK** button.
+{{:services:e-mail_service:archive-options.jpg|Verify / change the box contents.}}\\
+After closing the //Archive Option// window,
+save & confirm the previous **//Copies & Folders//** page
+content clicking on the **OK** button.
+\\
+ After the reconfiguration of the archive feature, you can archive a group of messages (in the same folder) selecting them, then by right clicking on the selection and chose  **Archive**  from the context menu.\\
-=== Setting and using the archive on filesystem feature ===
-{{:services:network:sqrman.gif|:services:network:sqrman.gif}} WE ARE UPGRADING THE NEXT SECTIONS OF THIS PAGE,
-PLEASE DO NOT READ THEM FOR THE MOMENT.
-you have to change your Thunderbird //Account settings//:
-      * for Windows and Mac OS **//Tools//** -> **//Account Settings//**,
-      * for Linux **//Edit//** -> **//Account Settings//**,
-      * select **Copies & Folders** on the left section,
-      * in the drop-down menù //Archives Folders on// select **Local folders**,
-      * customize archiving clicking on the button **Archive options**.
-{{:services:e-mail_service:screenshot-account_settings_-_2.jpg?800|Account Settings - Copies & Folders}}
-The options provide a choice for yearly/montly subdivision of the archive and an option for folders structure preservation. Select the best choice for you and confirm the settings selecting the **OK** button.
-**<color teal> After the reconfiguration of the archive feature, you can archive a group of messages selecting them in a folder, by right clicking on the selection and choosing</color>** **Archive** **<color teal> from the context menu.</color>**\\
-{{:services:e-mail_service:screenshot-archive_options.jpg?|Archive options}}

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