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thunderbird:addressbook:addressbookfromfile [2011/05/20 13:02] marina |
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- | ====== Thunderbird: address books and e-mail lists ====== | ||
- | === Glossary and short information === | ||
- | |||
- | An **address book card** contains the information about one e-mail contact address.\\ | ||
- | You can find on this page as an example of an address book card: //Name:// //ann.sonders// //Email:// //ann.sonders@ictp.it// \\ | ||
- | You can create easily a single address book card: | ||
- | * in the main thunderbird window bar click on **Address Book** | ||
- | * and then in the //Address Book// window click on **New Card**. | ||
- | Please note: if you need to insert a lot of e-mail contacts (address book card), please go to the section: [[#Import a list of e-mail contacts from a file]] on this page. | ||
- | .... | ||
- | \\ | ||
- | \\ | ||
- | A **list** contains a list of your e-mail contacts (address book card).\\ | ||
- | You can find on this page as an example of a list name: //colleagueslist//.\\ | ||
- | You can create easily a list: | ||
- | * in the main thunderbird window bar click on **Address Book**; | ||
- | * and then in the //Address Book// window click on **New List**. | ||
- | Please note: if you have previously inserted some e-mail contacts (address book card), please go to the section: [[#Insert e-mail contacts from an address book to a list]] on this page. | ||
- | .... | ||
- | \\ | ||
- | \\ | ||
- | An **address book** can contain: **address book cards** and **lists**.\\ | ||
- | You can find on this page as examples of two address books names: //Personal Address Book// and // newcolleagues//. | ||
- | |||
- | ---- | ||
- | |||
- | ===== Import a list of e-mail contacts from a file ===== | ||
- | |||
- | a) Create a file with the extension " **.txt** " (for example //newcollegues.txt//) writing in each line only one e-mail address. To avoid any problem due to different versions of Thunderbird, please insert** an EMPTY LINE as first line of the file.**\\ | ||
- | {{addressbookfile.jpg|Example addressbookfile.txt with empty line at the beginning... }}\\ | ||
- | \\ | ||
- | \\ | ||
- | b) Run **Thunderbird**.\\ | ||
- | \\ | ||
- | c) On main thunderbird bar: | ||
- | * **1)** Click on **Tools**; | ||
- | * **2)** then select **Import ...**\\ | ||
- | {{naddth1.jpg|Select Tools --> Import ...}}\\ | ||
- | \\ | ||
- | d) In the //Import window//: \\ | ||
- | * **1)** select **Address Books** box; | ||
- | * **2)** click on **Next**.\\ | ||
- | {{naddth2.jpg|Select Address Books box...}}\\ | ||
- | \\ | ||
- | \\ | ||
- | e) In next the //Import window//: | ||
- | * **1)** select **Text file (LDIF, .tab, .csv, .txt)**; | ||
- | * **2)** and click on **Next**.\\ | ||
- | {{naddth3.jpg|Select Text file (LDIF,...}}\\ | ||
- | \\ | ||
- | \\ | ||
- | f) In the //Select address book file// window: | ||
- | * **1)** select as file types **Tab Delimited**; | ||
- | * **2)** select the **//filename//.txt** previously created (for example //newcolleagues.txt//); | ||
- | * **3)** then click on **Open**.\\ | ||
- | {{naddth4.jpg|Select the file previously created...}}\\ | ||
- | \\ | ||
- | \\ | ||
- | g) In the //Import Address Book// window, please check:\\ | ||
- | the **Primary Email** box have to be checked and pay attention it have to be on the first position of //Address Book fields// column. If it is not: | ||
- | * **1)** put a check into **Primary Email** box; | ||
- | * **2)** move **Primary Email* line in the first position of the column, select **Primary Email* line then move it up using the **Move Up** buttom; | ||
- | * **3)** all the other boxes in //Address book fields// column have to be unchecked (unselected); | ||
- | |||
- | * **4)** after checking the //Import Address Book// window, click on **OK**.\\ | ||
- | {{naddth5.jpg|If it is necessary, move Primary Email on first position...& unselect other lines...}}\\ | ||
- | \\ | ||
- | \\ | ||
- | h) In the //Import// window: click on **Finish**.\\ | ||
- | {{naddth6b.jpg|Click on Finish...}}\\ | ||
- | \\ | ||
- | \\ | ||
- | i) Select **Address Book**.\\ | ||
- | {{naddth7.jpg|Click on [ Go to the address Book] ...}}\\ | ||
- | \\ | ||
- | \\ | ||
- | l) In the //Address book// window (on the left):\\ | ||
- | * **1)** select the address book name just created (in our example //newcolleagues//);\\ | ||
- | * **2)** then you will see its content.\\ | ||
- | {{naddth8.jpg|Please verify the content.}}\\ | ||
- | \\ | ||
- | \\ | ||
- | |||
- | |||
- | ===== Insert e-mail contacts from an address book to a list ===== | ||
- | |||
- | a) In the main thunderbird window, click on **Address Book**.\\ | ||
- | {{naddth7.jpg|Select [ Go to the address book ] ...}}\\ | ||
- | \\ | ||
- | \\ | ||
- | b) In the //address book// window: | ||
- | * **1)** select the address book name where you wish to keep the list (for example //Personal Address Book//); | ||
- | * **2)** then click on **New List**. | ||
- | {{naddth9.jpg|Select Personal Address Book then [ Create a new List ]...}}\\ | ||
- | \\ | ||
- | \\ | ||
- | c) In the //Mailing List// window: | ||
- | * **1)** write a ** //list name// ** in the //List Name:// field (for example //colleagueslist//) and | ||
- | * **2)** -- optionally -- you can write a // **a short description** // in the //Description:// field (for example //colleagues list for June//); | ||
- | * **3)** then **OK**. | ||
- | {{naddth10.jpg|Fill in carefully the Mailing List window ... }}\\ | ||
- | \\ | ||
- | \\ | ||
- | d) In the //address book// window:\\ | ||
- | click on the Plus sign " ** + ** " on the left of the **Personal Address Book** (on the left sidebar). \\ | ||
- | {{naddth11.jpg|Expand Personal Address Book...}} | ||
- | \\ | ||
- | \\ | ||
- | e) In the same //address book// window:\\ | ||
- | * **1)** now you can see the list (for example //colleagueslist//) just created; | ||
- | * **2)** and then select// **the address book name**// (for example //newcolleagues//) where the e-mail contacts you need are stored. | ||
- | {{naddth12.jpg|Select the address book name with the e-mail contacts you need ... }}\\ | ||
- | \\ | ||
- | \\ | ||
- | f) In the same //address book// window:\\ | ||
- | - f1) to select all the e-mail contacts of //newcolleagues// address book: | ||
- | * **1)** click on **Edit** and | ||
- | * **2)** on **Select All** to select all the e-mail address of //newcolleagues// address book.\\ | ||
- | OR \\ | ||
- | - f2) to select some e-mail contacts only: | ||
- | * click on each e-mail contact you need, always pressing **<CTRL>** button. | ||
- | |||
- | All the e-mail contacts selected will have a blue line color as background. | ||
- | |||
- | {{naddth13.jpg|In the example we select all the e-mail of newcolleagues address book... }}\\ | ||
- | \\ | ||
- | \\ | ||
- | g) Drag the selected e-mail contacts on the **newcolleagues** list name (previously created).\\ | ||
- | {{naddth14.jpg|Drag the selected e-mail contacts....}}\\ | ||
- | \\ | ||
- | \\ | ||
- | h) If you select the **newcolleagues** list, you will be able to see the e-mail contacts present in it.\\ | ||
- | {{naddth15.jpg|Check the content of newcolleagues list.}}\\ | ||
- | \\ | ||
- | \\ | ||
- | If you now click on **write** (in the same //Address Book// window), a new //Compose// window will appear and all the | ||
- | e-mail contacts of the //newcolleagues// list will be inserted in different **To**: fields of the header.\\ | ||
- | {{naddth16.jpg|Just test it.}}\\ | ||
- | \\ | ||
- | \\ | ||
- | But very often you could need to write an e-mail inserting an e-mail list in the **Bcc:** (blind carbon copy) field of the header. | ||
- | Please start from the main thunderbird window selecting **write**, then write the //**e-mail list name**// (for example //newcolleagueslist//) in a **Bcc:** field of the header.\\ | ||
- | {{naddth17.jpg|Select [ Create a new message ] ...}} | ||
- | {{naddth18.jpg|| then write the e-mail list name in the field Bcc:}} | ||