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services:calendar:sogo_sharing_calendars2 [2013/04/16 14:21]
Marina Picek
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-====== Events on sharing calendars / Calendar access rights ​ ====== 
- 
-===== Calendar access rights ===== 
-If you have more then one calendar, please note, **<color purple>​each calendar has ITS OWN access rights</​color>​**.\\ 
- 
-By default you have only your **//​Personal Calendar//​**. \\ 
-**This one** and **any additional calendar created by you** generally have the following access rights: 
-  * **//all users having a SISSA e-mail box//** (identified by the program as //"Any Authenticated User"//​) ​ **can check your calendars to see ONLY if you are free or busy**, but they CANNOT see other information about your events; 
-  * **//​external users//**, identified by program as //"​Public Access"//,​ have **no access** to the  calendar. 
-To change this settings please go to [[#Change access rights]] on this page. 
- 
-If you wish that **other SISSA users could manage** (--view-- or -- view/​create/​modify/​delete--) **your events**, **<color purple>​it is better not to share </​color>​** your //​**<​color purple>​Personal Calendar</​color>​**//,​ but **<color purple>​create a new shared calendar.</​color>​** ​ So please first create a new calendar, see the [[:​services:​calendar:​sogo_add_calendars|Add new calendar]] page, then return to this page to set the proper access rights for the shared calendar. 
- 
-===== Change access rights ===== 
- 
-<​note>​**Privacy classification options**\\ 
-Please remember:\\ 
-during** creating or modifying an event**, you can classify each event in three different //privacy classification options//: ​ **//​Public//​** (the **default** one), **//​Confidential//​** or **//​Private//​**.\\ 
-For each of these, you can choose a different //access right// (//None, View all...//). \\ 
-If you change the standard //access rights//, we **KINDLY** suggest to: 
-  * set **as you prefer** the //access rights// assigned to the **//​Public//​** privacy classification option, ​ 
-  * leave //"​View the Date & Time"//​ or //"​None"//​ -- as set by default -- assigned to **//​Confidential//​** and **//​Private//​**. 
-</​note>​ 
- 
-==Access rights== 
-Depending on the kind of access you are managing, you can choose among different //access rights//. This is a short guide about //Access rights// meanings: 
-   * **None** denies any kind of access; 
-   * **View the Date & Time** allows other users to check your calendars to see if your are free or busy. Please note, they CANNOT see any information about your events, ONLY when you are busy. 
-   * **View all** allows other users to see events present in your calendar; 
-   * **Modify** ​ allows other users to see and modify events present in your calendar; 
-     * PLEASE NOTE: If you wish to **allow a user or other users to create or to erase events from your calendar,** you have to put also a check in the boxes "This person can create [erase] objects in [from] my calendar"​. 
-  ​ 
-==== Three access level ==== 
-If you have more then one calendar, please note, **each calendar has ITS OWN access rights**. \\ 
- 
-There are three different access level to share one of your calendar.\\ 
-Every level it is explained in a different section on this page. Click on one of the following title to reach the chosen section: 
-    * **[[#Share a calendar with one ore more specific users having a SISSA e-mail box]]**; 
-          * [[#Remove specific/​special access rights for a user from a shared calendar]]; 
-    * **[[#Share a calendar with all users having a SISSA e-mail box]]** identified by the program as //**Any Authenticated User**//; 
-    * **[[#Share a calendar with external users]]** identified by the program as //**Public Access**//. 
- 
-----  
- 
- 
-==== Share a calendar with one ore more specific users having a SISSA e-mail box ==== 
- 
-In the following example, the user wishes to **share a calendar** named "​shared-my-students"​ **with some SISSA users** (in our example the first student name is "​HE"​) , in order **to allow them to modify existing events, add & remove events** with //privacy classification//​ //​**Public**//​ and other objects present in it. \\ 
-\\ 
-**a)** 
-   * **1)** **Click once** on the **//​calendar name//** (in the example //​shared-my-students//​) using the **right button** of your mouse; 
-   * **2)** select **Sharing...** in order to display the //Control access window//; 
-   * **3)** the //Control access window// will appear, then **click once** on the **icon with the green plus sign** [Add..]. 
- 
-{{:​services:​calendar:​shcal-stu1.jpg|It is the first icon on the right of the Control access right window.}}\\ 
-\\ 
-\\ 
-**b)** A new window will appear... 
-   * **1)** **write** in the first field the //**first or last name**// of a SISSA user with whom you wish to share this calendar. The program will search among SISSA users and display you a list of the users with this name, 
-         * if you are not sure about how his/her name is written, insert only the first letters of his/her name followed by a space as we do in our example, the program will display the name that begins with the few letters you have written; 
-   * **2)** ​ **select the user** (one click); ​ 
-   * **3)** then confirm your choice clicking on the **Add** button. 
-   * Repeat these operations for all SISSA users you wish to give a special & specific access to your shared calendar, at the end **close** this window clicking on the **Done** button.\\ 
- 
-{{:​services:​calendar:​shcal-stu4.jpg|Only users with a SISSA e-mail box could be included in the users' list.}}\\ 
-\\ 
-**c)** In our example we have inserted three users. To allow them to see/​modify/​create/​delete events on your shared calendar (named "//​shared-my-students//"​ in the example), **you have to repeat all the operations listed in steps "​c)"​ & "​d)"​ singularly for EACH user**. 
-   * **1)** In the Control access window, **put a check** in the **//​Subscribe User//** box of a previously inserted user (in order to insert the //​shared-my-students//​ calendar in "his calendars list"​);​ 
-   * **2)** **double click** on the user's name (in the example "//​HE//"​) to open his //access rights window// for this calendar. 
- 
-{{:​services:​calendar:​shcal-stud4.jpg|One by one...}}\\ 
-\\ 
-**d)**\\ 
-  * **1)** Now you can manage one by one each //Privacy classification options//: //​**Public**//​ (the default one), //​**Confidential**//,​ //​**Private**//​ for this users. Please note: the default //access rights// of the above mentioned ​  //​Privacy classification options// is //"​**View the Date & Time**"//;​ 
-  * **2)** please expand the drop down menu of //​**Public**//​ //privacy classification//​ (you can find a guide about the different //access right// meanings, in the [[#Access rights]] section on this page); 
-  * **3)** choose the //Modify// access right, 
-        * if you do not use other //Privacy classification options// during an event creation/​modification,​ we suggest to leave //​Confidential//​ and //Private// set as "//​View the Date & Time//";​ 
-  * **4)** **put a check** in both boxes "This person can create [erase] objects in [from] my calendar"​ (generally, if you choose the //Modify// access right, the other two options will be needed); 
-  * **5)** confirm you choice and close this window clicking on the **Update** button. 
-Now subscribe the next user and change his access rights to the shared calendar.\\ 
-{{:​services:​calendar:​shcal-stud-mod.jpg|We suggest to leave default access right for "​Confidential"​ and "​Private"​.}}\\ 
-\\ 
-**e)** When you have finished to set the access rights to your last user, close the //Control access right window// **clicking on** the **X** on the top right corner.\\ 
-{{:​services:​calendar:​sh-cal-stud4-close.jpg|Close the Control access right window.}}\\ 
-  
----- 
- 
- 
-==== Remove specific/​special access rights for a user from a shared calendar ==== 
- 
-   * **1)** **Click once** on the shared **//​calendar name//** (in the example //​shared-my-students//​) using the **right button** of your mouse; 
-   * **2)** select **Sharing...** in order to display the //Control access window//; 
-   * now the //Control access window// will appear, 
-   * **3)** **click once on the user's name** who has been previously inserted with specific & special access rights; 
-   * **4)** to remove his/her specific & special access rights, **click once** on the **icon with the Red X** [Remove]. 
- 
-{{:​services:​calendar:​shcal-remove2.jpg|Choose carefully the user to remove.}}\\ 
-\\ 
- 
-After user removing, close the //Control access right window// **clicking on** the **X** on the top right corner.\\ 
-{{:​services:​calendar:​sh-cal-stud4-close.jpg|Close the Control access right window.}}\\ 
- 
- ==== Share a calendar with all users having a SISSA e-mail box ==== 
- 
-The program identify **all users having a SISSA e-mail box** as: //**Any Authenticated User**//. 
- 
-In the following example, the user wishes to **share a calendar** named "​shared-Area-conferences"​ **with all SISSA users**, in order **to show them** (view ONLY, no other privileges) **events** with //privacy classification//​ //​**Public**//​ and other objects present in it.\\ 
- 
-   * **1)** **Click once** on the **//​calendar name//** (in the example //​shared-Area-conferences//​) using the **right button** of your mouse; 
-   * **2)** select **Sharing...** in order to display the //Control access window//; 
-   * **3)** the //Control access window// will appear, so now **double click** on  //**Any Authenticated User**//. 
-{{:​services:​calendar:​shcal-all1.jpg|You have to access to "Any Authenticated User"​.}}\\ 
-\\ 
-\\ 
- 
-  * **1)** Now you can manage one by one each //Privacy classification options//: //​**Public**//​ (the default one), //​**Confidential**//,​ //​**Private**//​ for all users having a SISSA e-mail box. Please note: the default //access rights// of the above mentioned ​ //Privacy classification options// is //"​**View the Date & Time**"//;​ 
-  * **2)** please expand the drop down menu next to the //​**Public**//​ //privacy classification//;​ 
-  * **3)** choose the //View All// option, so all SISSA user can subscribe this calendar and view (only view) all events classified as //​**Public**//;​ 
-      * you can find a guide about the different access right meanings in the [[#Access rights]] section on this page; 
-  * if you do not use other //Privacy classification rights// during an event creation/​modification,​ we suggest you to leave //​Confidential//​ and //Private// set as "//​View the Date & Time//";​ 
-  * **4)** confirm you selection clicking on the **Update** button. 
-{{:​services:​calendar:​shcal-all2b.jpg|We suggest you to leave default options for "​Confidential"​ and "​Private"​.}} 
-\\ 
-\\ 
-A warning window will appear, confirm your changes clicking on the **Give Access** button.\\ 
-{{:​services:​calendar:​shcal-all3.jpg|Confirm your changes.}}\\ 
-\\ 
-\\ 
-Close the //Control access right window// **clicking on** the **X** on the top right corner.\\ 
-{{:​services:​calendar:​shcal-close.jpg|Close the Control access right window.}}\\ 
- 
----- 
-==== Share a calendar with external users  ==== 
-The program identify **external users** as: //**Public access**//​.\\ 
-**<color purple>​WARNING:​ you have to be sure that the external users have a software to manage SISSA calendars</​color>​** otherwise the content of the selected calendar could not be accessible for them.\\ 
- 
-In the following example the user wish to share a calendar named "​shared-external"​ with all external SISSA user allowing them to view its content.\\ 
-\\ 
-   * **1)** **Click once** on of your //​shared-external//​ calendar name using the **right button** of your mouse; 
-   * **2)** select **Sharing...** in order to display the //Control access window//; 
-   * **3)** on the //Control access window// **double click** on  //**Public access**//. 
-{{:​services:​calendar:​shcal-ext1.jpg|You have to access to "​Public access"​ window.}} 
- 
-  * **1)** Now you can manage one by one each //Privacy classification options//: //​**Public**//​ (the default one), //​**Confidential**//,​ //​**Private**//​ for all external users. Please note: the default //access rights// of the above mentioned //privacy classification options// is //"​**None**"//;​ 
-  * **2)** please expand the drop down menu of //​**Public**//​ //privacy classification//;​ 
-  * **3)** choose the //View All// option, so all external users (who have the software to manage calendars) can subscribe this calendar and view (only view) all events classified as //​**Public**//​ of this - your - shared calendar; 
-      * you can find a guide about the different access right meanings, in the [[#Access rights]] section on this page; 
-   * if you do not use other //privacy classification//​ during an event creation/​modification,​ we suggest to leave //​Confidential//​ and //Private// set as "//​None//";​ 
-   * **4)** confirm you selection clicking on **Update** button. 
-{{:​services:​calendar:​shcal-ext2-3.jpg|We suggest to leave default options for "​Confidential"​ and "​Private"​.}} 
-\\ 
-\\ 
-A warning window will appear, confirm your changes clicking on **Give Access** button.\\ 
-{{:​services:​calendar:​shcal-ext4.jpg|Confirm your changes.}}\\ 
-\\ 
-\\ 
-Close the //Control access right window//** clicking on** the** X** on the top right corner.\\ 
-{{:​services:​calendar:​shcal-close.jpg|Close the Control access right window.}}\\ 
- 
-  
- 
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