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- | ====== Sharing calendars / Calendar access rights ====== | ||
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- | ===== Calendar access rights ===== | ||
- | If you have more then one calendar, please note, **<color purple>each calendar has ITS OWN access rights</color>**.\\ | ||
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- | By default you have only your **//Personal Calendar//**. \\ | ||
- | **This one** and **any additional calendar created by you** generally have the following access rights: | ||
- | * **//all users having a SISSA e-mail box//** are included in an ensemble named //"Any Authenticated User"//. They **can check your calendars to see ONLY if you are free or busy**, but they CANNOT see other information about your events; | ||
- | * **all the users WITHOUT a SISSA e-mail box** //**Public access**//. They have **no access** to the calendar. | ||
- | To change this settings please go to [[#Change access rights]] on this page. | ||
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- | If you wish that **other SISSA users could manage** (--view-- or -- view/create/modify/delete--) **your events**, **<color purple>it is better not to share </color>** your //**<color purple>Personal Calendar</color>**//, but **<color purple>create a new shared calendar.</color>** So please first create a new calendar, see the [[:services:calendar:sogo_add_calendars|Add new calendar]] page, then return to this page to set the proper access rights for the shared calendar. | ||
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- | ===== Change access rights ===== | ||
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- | <note>**Privacy classification options**\\ | ||
- | Please remember:\\ | ||
- | during** creating or modifying an event**, you can classify each event in three different //privacy classification options//: **//Public//** (the **default** one), **//Confidential//** or **//Private//**.\\ | ||
- | For each of these, you can choose a different //access right// (//None, View all...//). \\ | ||
- | If you change the standard //access rights//, we **KINDLY** suggest to: | ||
- | * set **as you prefer** the //access rights// assigned to the **//Public//** privacy classification option, | ||
- | * leave //"View the Date & Time"// or //"None"// -- as set by default -- assigned to **//Confidential//** and **//Private//**. | ||
- | </note> | ||
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- | ==Access rights== | ||
- | Depending on the kind of access you are managing, you can choose among different //access rights//. \\ | ||
- | This is a short guide about //Access rights// meanings: | ||
- | * **None** denies any kind of access; | ||
- | * **View the Date & Time** allows other users to check your calendars to see if your are free or busy. Please note, they CANNOT see any information about your events, ONLY when you are busy. | ||
- | * **View all** allows other users to see events present in your calendar; | ||
- | * **Modify** allows other users to see and modify events present in your calendar; | ||
- | * PLEASE NOTE: If you wish to **allow a user or other users to create or to erase events from your calendar,** you have to put also a check in the boxes "This person can create [erase] objects in [from] my calendar". | ||
- | | ||
- | ==== Three access level ==== | ||
- | If you have more then one calendar, please note, **each calendar has ITS OWN access rights**. \\ | ||
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- | There are three different access level to share one of your calendar.\\ | ||
- | Every level is explained in a different section on this page. Click on one of the following link to reach the corresponding section: | ||
- | * **[[#Share a calendar with one ore more specific users having a SISSA e-mail box]]**; | ||
- | * [[#Remove specific/special access rights for a user from a shared calendar]]; | ||
- | * **[[#Share a calendar with all users having a SISSA e-mail box]]** identified by the program as //**Any Authenticated User**//; | ||
- | * **[[#Share a calendar with external users]]** identified by the program as //**Public Access**//. | ||
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- | Afterwards, in this page, you will find some examples about the usage of the more common //access rights// together with the different kind of //access level//. | ||
- | ---- | ||
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- | ==== Share a calendar with one ore more specific users having a SISSA e-mail box ==== | ||
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- | In the following example, the user wishes to **share a calendar** named "shared-my-students" **with some SISSA users** (in our example the first student name is "HE") , in order **to allow them to modify existing events, add & remove events** with //privacy classification// //**Public**// and other objects present in it. \\ | ||
- | \\ | ||
- | **a)** | ||
- | * **1)** **Click once** on the **//calendar name//** (in the example //shared-my-students//) using the **right button** of your mouse; | ||
- | * **2)** select **Sharing...** in order to display the //Control access window//; | ||
- | * **3)** the //Control access window// will appear, then **click once** on the **icon with the green plus sign** [Add..]. | ||
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- | {{:services:calendar:shcal-stu1.jpg|It is the first icon on the right of the Control access right window.}}\\ | ||
- | \\ | ||
- | \\ | ||
- | **b)** A new window will appear... | ||
- | * **1)** **write** in the first field the //**first or last name**// of a SISSA user with whom you wish to share this calendar. The program will search among SISSA users and display you a list of the users with this name, | ||
- | * if you are not sure about how his/her name is written, insert only the first letters of his/her name followed by a space as we do in our example, the program will display the name that begins with the few letters you have written; | ||
- | * **2)** **select the user** (one click); | ||
- | * **3)** then confirm your choice clicking on the **Add** button. | ||
- | * Repeat these operations for all SISSA users you wish to give a special & specific access to your shared calendar, at the end **close** this window clicking on the **Done** button.\\ | ||
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- | {{:services:calendar:shcal-stu4.jpg|Only users with a SISSA e-mail box could be included in the users' list.}}\\ | ||
- | \\ | ||
- | **c)** In our example we have inserted three users. To allow them to see/modify/create/delete events on your shared calendar (named "//shared-my-students//" in the example), **you have to repeat all the operations listed in steps "c)" & "d)" singularly for EACH user**. | ||
- | * **1)** In the Control access window, **put a check** in the **//Subscribe User//** box of a previously inserted user (in order to insert the //shared-my-students// calendar in "his calendars list"); | ||
- | * **2)** **double click** on the user's name (in the example "//HE//") to open his //access rights window// for this calendar. | ||
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- | {{:services:calendar:shcal-stud4.jpg|One by one...}}\\ | ||
- | \\ | ||
- | **d)**\\ | ||
- | * **1)** Now you can manage one by one each //Privacy classification options//: //**Public**// (the default one), //**Confidential**//, //**Private**// for this users. Please note: the default //access rights// of the above mentioned //Privacy classification options// is //"**View the Date & Time**"//; | ||
- | * **2)** please expand the drop down menu of //**Public**// //privacy classification// (you can find a guide about the different //access right// meanings, in the [[#Access rights]] section on this page); | ||
- | * **3)** choose the //Modify// access right, | ||
- | * if you do not use other //Privacy classification options// during an event creation/modification, we suggest to leave //Confidential// and //Private// set as "//View the Date & Time//"; | ||
- | * **4)** **put a check** in both boxes "This person can create [erase] objects in [from] my calendar" (generally, if you choose the //Modify// access right, the other two options will be needed); | ||
- | * **5)** confirm you choice and close this window clicking on the **Update** button. | ||
- | Now subscribe the next user and change his access rights to the shared calendar.\\ | ||
- | {{:services:calendar:shcal-stud-mod.jpg|We suggest to leave default access right for "Confidential" and "Private".}}\\ | ||
- | \\ | ||
- | **e)** When you have finished to set the access rights to your last user, close the //Control access right window// **clicking on** the **X** on the top right corner.\\ | ||
- | {{:services:calendar:sh-cal-stud4-close.jpg|Close the Control access right window.}}\\ | ||
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- | ---- | ||
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- | ==== Remove specific/special access rights for a user from a shared calendar ==== | ||
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- | * **1)** **Click once** on the shared **//calendar name//** (in the example //shared-my-students//) using the **right button** of your mouse; | ||
- | * **2)** select **Sharing...** in order to display the //Control access window//; | ||
- | * now the //Control access window// will appear, | ||
- | * **3)** **click once on the user's name** who has been previously inserted with specific & special access rights; | ||
- | * **4)** to remove his/her specific & special access rights, **click once** on the **icon with the Red X** [Remove]. | ||
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- | {{:services:calendar:shcal-remove2.jpg|Choose carefully the user to remove.}}\\ | ||
- | \\ | ||
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- | After user removing, close the //Control access right window// **clicking on** the **X** on the top right corner.\\ | ||
- | {{:services:calendar:sh-cal-stud4-close.jpg|Close the Control access right window.}}\\ | ||
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- | ==== Share a calendar with all users having a SISSA e-mail box ==== | ||
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- | The program identify **all users having a SISSA e-mail box** as: //**Any Authenticated User**//. | ||
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- | In the following example, the user wishes to **share a calendar** named "shared-Area-conferences" **with all SISSA users**, in order **to show them** (view ONLY, no other privileges) **events** with //privacy classification// //**Public**// and other objects present in it.\\ | ||
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- | * **1)** **Click once** on the **//calendar name//** (in the example //shared-Area-conferences//) using the **right button** of your mouse; | ||
- | * **2)** select **Sharing...** in order to display the //Control access window//; | ||
- | * **3)** the //Control access window// will appear, so now **double click** on //**Any Authenticated User**//. | ||
- | {{:services:calendar:shcal-all1.jpg|You have to access to "Any Authenticated User".}}\\ | ||
- | \\ | ||
- | \\ | ||
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- | * **1)** Now you can manage one by one each //Privacy classification options//: //**Public**// (the default one), //**Confidential**//, //**Private**// for all users having a SISSA e-mail box. Please note: the default //access rights// of the above mentioned //Privacy classification options// is //"**View the Date & Time**"//; | ||
- | * **2)** please expand the drop down menu next to the //**Public**// //privacy classification//; | ||
- | * **3)** choose the //View All// option, so all SISSA user can subscribe this calendar and view (only view) all events classified as //**Public**//; | ||
- | * you can find a guide about the different access right meanings in the [[#Access rights]] section on this page; | ||
- | * if you do not use other //Privacy classification rights// during an event creation/modification, we suggest you to leave //Confidential// and //Private// set as "//View the Date & Time//"; | ||
- | * **4)** confirm you selection clicking on the **Update** button. | ||
- | {{:services:calendar:shcal-all2b.jpg|We suggest you to leave default options for "Confidential" and "Private".}} | ||
- | \\ | ||
- | \\ | ||
- | A warning window will appear, confirm your changes clicking on the **Give Access** button.\\ | ||
- | {{:services:calendar:shcal-all3.jpg|Confirm your changes.}}\\ | ||
- | \\ | ||
- | \\ | ||
- | Close the //Control access right window// **clicking on** the **X** on the top right corner.\\ | ||
- | {{:services:calendar:shcal-close.jpg|Close the Control access right window.}}\\ | ||
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- | ---- | ||
- | ==== Share a calendar with external users ==== | ||
- | For the program** all the users WITHOUT a SISSA e-mail box** are included in an ensemble named //**Public access**//.\\ | ||
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- | **<color purple>WARNING: you have to be sure that the external users have a software to manage SISSA calendars</color>** otherwise the content of the selected calendar could not be accessible for them.\\ | ||
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- | In the following example the user wish to share a calendar named "shared-external" with all external users allowing them to view its content.\\ | ||
- | \\ | ||
- | * **1)** **Click once** on the calendar name (//"shared-external"// in the example) using the **right button** of your mouse; | ||
- | * **2)** select **Sharing...** in order to display the //Control access window//; | ||
- | * **3)** on the //Control access window// **double click** on //**Public access**//. | ||
- | {{:services:calendar:shcal-ext1.jpg|You have to access to "Public access" window.}} | ||
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- | * **1)** Now you can manage one by one each //Privacy classification options//: //**Public**// (the default one), //**Confidential**//, //**Private**// for all external users. Please note: the default //access rights// of the above mentioned //privacy classification options// is //"**None**"//; | ||
- | * **2)** please expand the drop down menu of //**Public**// //privacy classification//; | ||
- | * **3)** choose the //View All// option, so all external users (who have the software to manage calendars) can subscribe this calendar and view (only view) all events classified as //**Public**// of this - your - shared calendar; | ||
- | * you can find a guide about the different access right meanings, in the [[#Access rights]] section on this page; | ||
- | * if you do not use other //privacy classification// during an event creation/modification, we suggest to leave //Confidential// and //Private// set as "//None//"; | ||
- | * **4)** confirm your selection clicking on the **Update** button. | ||
- | {{:services:calendar:shcal-ext2-3.jpg|We suggest to leave default options for "Confidential" and "Private".}} | ||
- | \\ | ||
- | \\ | ||
- | A warning window will appear, confirm your changes clicking on **Give Access** button.\\ | ||
- | {{:services:calendar:shcal-ext4.jpg|Confirm your changes.}}\\ | ||
- | \\ | ||
- | \\ | ||
- | Close the //Control access right window//** clicking on** the** X** on the top right corner.\\ | ||
- | {{:services:calendar:shcal-close.jpg|Close the Control access right window.}}\\ | ||
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