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services:calendar:sogo_sharing_calendars2 [2013/04/19 10:42]
marina [Calendar access rights]
services:calendar:sogo_sharing_calendars2 [2013/04/22 14:44]
marina [Three access level]
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 ==Access rights== ==Access rights==
-Depending on the kind of access you are managing, you can choose among different //access rights//. This is a short guide about //Access rights// meanings:+Depending on the kind of access you are managing, you can choose among different //access rights//​. ​\\ 
 +This is a short guide about //Access rights// meanings:
    * **None** denies any kind of access;    * **None** denies any kind of access;
    * **View the Date & Time** allows other users to check your calendars to see if your are free or busy. Please note, they CANNOT see any information about your events, ONLY when you are busy.    * **View the Date & Time** allows other users to check your calendars to see if your are free or busy. Please note, they CANNOT see any information about your events, ONLY when you are busy.
    * **View all** allows other users to see events present in your calendar;    * **View all** allows other users to see events present in your calendar;
    * **Modify** ​ allows other users to see and modify events present in your calendar;    * **Modify** ​ allows other users to see and modify events present in your calendar;
-     * PLEASE NOTE: If you wish to **allow a user or other users to create or to erase events ​from your calendar,** you have to put also a check in the boxes "This person can create [erase] objects in [from] my calendar"​.+     * PLEASE NOTE: If you wish to allow a user or other users **to create or to erase events,** you have **to put also a check** in the boxes "This person can create [erase] objects in [from] my calendar"​. 
 + 
 +   
   ​   ​
-==== Three access level ====+===== Three access level =====
 If you have more then one calendar, please note, **each calendar has ITS OWN access rights**. \\ If you have more then one calendar, please note, **each calendar has ITS OWN access rights**. \\
  
 There are three different access level to share one of your calendar.\\ There are three different access level to share one of your calendar.\\
-Every level it is explained in a different section on this page. Click on one of the following ​title to reach the chosen ​section:+Every level is explained in a different section on this page. Click on one of the following ​link to reach the corresponding ​section:
     * **[[#Share a calendar with one ore more specific users having a SISSA e-mail box]]**;     * **[[#Share a calendar with one ore more specific users having a SISSA e-mail box]]**;
           * [[#Remove specific/​special access rights for a user from a shared calendar]];           * [[#Remove specific/​special access rights for a user from a shared calendar]];
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     * **[[#Share a calendar with external users]]** identified by the program as //**Public Access**//.     * **[[#Share a calendar with external users]]** identified by the program as //**Public Access**//.
  
 + 
 +Afterwards, in this page, you will find some examples about the usage of the more common //access rights// together with the different kind of //access level//.
 ----  ---- 
  
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 \\ \\
 **b)** A new window will appear... **b)** A new window will appear...
-   * **1)** **write** in the first field the //**first or last name**// of a SISSA user with whom you wish to share this calendar. The program will search among SISSA users and display you a list of the users with this name,+   * **1)** **write** in the first field the //**first or last name**// of a SISSA user with whom you wish to share this calendar. The program will search among SISSA users and display you a list of users with this name,
          * if you are not sure about how his/her name is written, insert only the first letters of his/her name followed by a space as we do in our example, the program will display the name that begins with the few letters you have written;          * if you are not sure about how his/her name is written, insert only the first letters of his/her name followed by a space as we do in our example, the program will display the name that begins with the few letters you have written;
    * **2)** ​ **select the user** (one click); ​    * **2)** ​ **select the user** (one click); ​
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 \\ \\
 **c)** In our example we have inserted three users. To allow them to see/​modify/​create/​delete events on your shared calendar (named "//​shared-my-students//"​ in the example), **you have to repeat all the operations listed in steps "​c)"​ & "​d)"​ singularly for EACH user**. **c)** In our example we have inserted three users. To allow them to see/​modify/​create/​delete events on your shared calendar (named "//​shared-my-students//"​ in the example), **you have to repeat all the operations listed in steps "​c)"​ & "​d)"​ singularly for EACH user**.
-   * **1)** In the Control access window, **put a check** in the **//​Subscribe User//** box of a previously inserted ​user (in order to insert the //​shared-my-students//​ calendar in "his calendars list"​);​+   * **1)** In the Control access window, **put a check** in the **//​Subscribe User//** box next to the name of the user (in order to insert the //​shared-my-students//​ calendar in "his calendars list"​);​
    * **2)** **double click** on the user's name (in the example "//​HE//"​) to open his //access rights window// for this calendar.    * **2)** **double click** on the user's name (in the example "//​HE//"​) to open his //access rights window// for this calendar.
  
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 \\ \\
 **d)**\\ **d)**\\
-  * **1)** Now you can manage ​one by one each //Privacy classification options//: //​**Public**//​ (the default one), //​**Confidential**//,​ //​**Private**//​ for this users. Please note: the default //access rights// of the above mentioned ​  //​Privacy classification options// is //"​**View the Date & Time**"//;​+  * **1)** Now you can manage each //Privacy classification options//: //​**Public**//​ (the default one), //​**Confidential**//,​ //​**Private**//​ for this user. Please note: the default //access rights// of the above mentioned ​  //​Privacy classification options// is //"​**View the Date & Time**"//;​
   * **2)** please expand the drop down menu of //​**Public**//​ //privacy classification//​ (you can find a guide about the different //access right// meanings, in the [[#Access rights]] section on this page);   * **2)** please expand the drop down menu of //​**Public**//​ //privacy classification//​ (you can find a guide about the different //access right// meanings, in the [[#Access rights]] section on this page);
   * **3)** choose the //Modify// access right,   * **3)** choose the //Modify// access right,
         * if you do not use other //Privacy classification options// during an event creation/​modification,​ we suggest to leave //​Confidential//​ and //Private// set as "//​View the Date & Time//";​         * if you do not use other //Privacy classification options// during an event creation/​modification,​ we suggest to leave //​Confidential//​ and //Private// set as "//​View the Date & Time//";​
   * **4)** **put a check** in both boxes "This person can create [erase] objects in [from] my calendar"​ (generally, if you choose the //Modify// access right, the other two options will be needed);   * **4)** **put a check** in both boxes "This person can create [erase] objects in [from] my calendar"​ (generally, if you choose the //Modify// access right, the other two options will be needed);
-  * **5)** confirm ​you choice and close this window clicking on the **Update** button.+  * **5)** confirm ​your choice and close this window clicking on the **Update** button.
 Now subscribe the next user and change his access rights to the shared calendar.\\ Now subscribe the next user and change his access rights to the shared calendar.\\
 {{:​services:​calendar:​shcal-stud-mod.jpg|We suggest to leave default access right for "​Confidential"​ and "​Private"​.}}\\ {{:​services:​calendar:​shcal-stud-mod.jpg|We suggest to leave default access right for "​Confidential"​ and "​Private"​.}}\\
 \\ \\
-**e)** When you have finished to set the access rights ​to your last user, close the //Control access right window// **clicking on** the **X** on the top right corner.\\+**e)** When you have finished to set the access rights ​for the last user, close the //Control access right window// **clicking on** the **X** on the top right corner.\\
 {{:​services:​calendar:​sh-cal-stud4-close.jpg|Close the Control access right window.}}\\ {{:​services:​calendar:​sh-cal-stud4-close.jpg|Close the Control access right window.}}\\