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services:calendar:sogo_sharing_calendars2 [2013/04/16 14:10] marina |
services:calendar:sogo_sharing_calendars2 [2013/04/22 14:44] marina [Three access level] |
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| - | ====== Events on sharing calendars / Calendar access rights ====== | + | ====== Sharing calendars / Calendar access rights ====== |
| ===== Calendar access rights ===== | ===== Calendar access rights ===== | ||
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| By default you have only your **//Personal Calendar//**. \\ | By default you have only your **//Personal Calendar//**. \\ | ||
| **This one** and **any additional calendar created by you** generally have the following access rights: | **This one** and **any additional calendar created by you** generally have the following access rights: | ||
| - | * **//all users having a SISSA e-mail box//** (identified by program as //"Any Authenticated User"//) **can check your calendars to see ONLY if you are free or busy**, but they CANNOT see other information about your events; | + | * **//all users having a SISSA e-mail box//** are included in an ensemble named //"Any Authenticated User"//. They **can check your calendars to see ONLY if you are free or busy**, but they CANNOT see other information about your events; |
| - | * **//external users//**, identified by program as //"Public Access"//, have **no access** to the calendar. | + | * **all the users WITHOUT a SISSA e-mail box** //**Public access**//. They have **no access** to the calendar. |
| To change this settings please go to [[#Change access rights]] on this page. | To change this settings please go to [[#Change access rights]] on this page. | ||
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| ==Access rights== | ==Access rights== | ||
| - | Depending on the kind of access you are managing, you can choose among different //access rights//. This is a short guide about //Access rights// meanings: | + | Depending on the kind of access you are managing, you can choose among different //access rights//. \\ |
| + | This is a short guide about //Access rights// meanings: | ||
| * **None** denies any kind of access; | * **None** denies any kind of access; | ||
| * **View the Date & Time** allows other users to check your calendars to see if your are free or busy. Please note, they CANNOT see any information about your events, ONLY when you are busy. | * **View the Date & Time** allows other users to check your calendars to see if your are free or busy. Please note, they CANNOT see any information about your events, ONLY when you are busy. | ||
| * **View all** allows other users to see events present in your calendar; | * **View all** allows other users to see events present in your calendar; | ||
| * **Modify** allows other users to see and modify events present in your calendar; | * **Modify** allows other users to see and modify events present in your calendar; | ||
| - | * PLEASE NOTE: If you wish to **allow a user or other users to create or to erase events from your calendar,** you have to put also a check in the boxes "This person can create [erase] objects in [from] my calendar". | + | * PLEASE NOTE: If you wish to allow a user or other users **to create or to erase events,** you have **to put also a check** in the boxes "This person can create [erase] objects in [from] my calendar". |
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| - | ==== Three access level ==== | + | ===== Three access level ===== |
| If you have more then one calendar, please note, **each calendar has ITS OWN access rights**. \\ | If you have more then one calendar, please note, **each calendar has ITS OWN access rights**. \\ | ||
| There are three different access level to share one of your calendar.\\ | There are three different access level to share one of your calendar.\\ | ||
| - | Every level it is explained in a different section on this page. Click on one of the following title to reach the chosen section: | + | Every level is explained in a different section on this page. Click on one of the following link to reach the corresponding section: |
| * **[[#Share a calendar with one ore more specific users having a SISSA e-mail box]]**; | * **[[#Share a calendar with one ore more specific users having a SISSA e-mail box]]**; | ||
| * [[#Remove specific/special access rights for a user from a shared calendar]]; | * [[#Remove specific/special access rights for a user from a shared calendar]]; | ||
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| * **[[#Share a calendar with external users]]** identified by the program as //**Public Access**//. | * **[[#Share a calendar with external users]]** identified by the program as //**Public Access**//. | ||
| + | |||
| + | Afterwards, in this page, you will find some examples about the usage of the more common //access rights// together with the different kind of //access level//. | ||
| ---- | ---- | ||
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| \\ | \\ | ||
| **b)** A new window will appear... | **b)** A new window will appear... | ||
| - | * **1)** **write** in the first field the //**first or last name**// of a SISSA user with whom you wish to share this calendar. The program will search among SISSA users and display you a list of the users with this name, | + | * **1)** **write** in the first field the //**first or last name**// of a SISSA user with whom you wish to share this calendar. The program will search among SISSA users and display you a list of users with this name, |
| * if you are not sure about how his/her name is written, insert only the first letters of his/her name followed by a space as we do in our example, the program will display the name that begins with the few letters you have written; | * if you are not sure about how his/her name is written, insert only the first letters of his/her name followed by a space as we do in our example, the program will display the name that begins with the few letters you have written; | ||
| * **2)** **select the user** (one click); | * **2)** **select the user** (one click); | ||
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| * Repeat these operations for all SISSA users you wish to give a special & specific access to your shared calendar, at the end **close** this window clicking on the **Done** button.\\ | * Repeat these operations for all SISSA users you wish to give a special & specific access to your shared calendar, at the end **close** this window clicking on the **Done** button.\\ | ||
| - | {{:services:calendar:shcal-stu4.jpg|Only users with SISSA e-mail box could be included in the users' list.}}\\ | + | {{:services:calendar:shcal-stu4.jpg|Only users with a SISSA e-mail box could be included in the users' list.}}\\ |
| \\ | \\ | ||
| **c)** In our example we have inserted three users. To allow them to see/modify/create/delete events on your shared calendar (named "//shared-my-students//" in the example), **you have to repeat all the operations listed in steps "c)" & "d)" singularly for EACH user**. | **c)** In our example we have inserted three users. To allow them to see/modify/create/delete events on your shared calendar (named "//shared-my-students//" in the example), **you have to repeat all the operations listed in steps "c)" & "d)" singularly for EACH user**. | ||
| - | * **1)** In the Control access window, **put a check** in the **//Subscribe User//** box of a previously inserted user (in order to insert the //shared-my-students// calendar in "his calendars list"); | + | * **1)** In the Control access window, **put a check** in the **//Subscribe User//** box next to the name of the user (in order to insert the //shared-my-students// calendar in "his calendars list"); |
| * **2)** **double click** on the user's name (in the example "//HE//") to open his //access rights window// for this calendar. | * **2)** **double click** on the user's name (in the example "//HE//") to open his //access rights window// for this calendar. | ||
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| \\ | \\ | ||
| **d)**\\ | **d)**\\ | ||
| - | * **1)** Now you can manage one by one each //Privacy classification options//: //**Public**// (the default one), //**Confidential**//, //**Private**// for this users. Please note: the default //access rights// of the above mentioned //Privacy classification options// is //"**View the Date & Time**"//; | + | * **1)** Now you can manage each //Privacy classification options//: //**Public**// (the default one), //**Confidential**//, //**Private**// for this user. Please note: the default //access rights// of the above mentioned //Privacy classification options// is //"**View the Date & Time**"//; |
| * **2)** please expand the drop down menu of //**Public**// //privacy classification// (you can find a guide about the different //access right// meanings, in the [[#Access rights]] section on this page); | * **2)** please expand the drop down menu of //**Public**// //privacy classification// (you can find a guide about the different //access right// meanings, in the [[#Access rights]] section on this page); | ||
| * **3)** choose the //Modify// access right, | * **3)** choose the //Modify// access right, | ||
| * if you do not use other //Privacy classification options// during an event creation/modification, we suggest to leave //Confidential// and //Private// set as "//View the Date & Time//"; | * if you do not use other //Privacy classification options// during an event creation/modification, we suggest to leave //Confidential// and //Private// set as "//View the Date & Time//"; | ||
| * **4)** **put a check** in both boxes "This person can create [erase] objects in [from] my calendar" (generally, if you choose the //Modify// access right, the other two options will be needed); | * **4)** **put a check** in both boxes "This person can create [erase] objects in [from] my calendar" (generally, if you choose the //Modify// access right, the other two options will be needed); | ||
| - | * **5)** confirm you choice and close this window clicking on **Update** button. | + | * **5)** confirm your choice and close this window clicking on the **Update** button. |
| - | Now subscribe the next user and change his access rights to your shared calendar.\\ | + | Now subscribe the next user and change his access rights to the shared calendar.\\ |
| {{:services:calendar:shcal-stud-mod.jpg|We suggest to leave default access right for "Confidential" and "Private".}}\\ | {{:services:calendar:shcal-stud-mod.jpg|We suggest to leave default access right for "Confidential" and "Private".}}\\ | ||
| \\ | \\ | ||
| - | **e)** When you have finished to set the access rights to your last user, close the //Control access right window// **clicking on** the **X** on the top right corner.\\ | + | **e)** When you have finished to set the access rights for the last user, close the //Control access right window// **clicking on** the **X** on the top right corner.\\ |
| {{:services:calendar:sh-cal-stud4-close.jpg|Close the Control access right window.}}\\ | {{:services:calendar:sh-cal-stud4-close.jpg|Close the Control access right window.}}\\ | ||
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| * **2)** select **Sharing...** in order to display the //Control access window//; | * **2)** select **Sharing...** in order to display the //Control access window//; | ||
| * now the //Control access window// will appear, | * now the //Control access window// will appear, | ||
| - | * **3)** **one click on the user's name** who has been previously inserted with specific & special access rights; | + | * **3)** **click once on the user's name** who has been previously inserted with specific & special access rights; |
| - | * **4)** to remove his/her specific & special access rights, **one click** on the **icon with Red X** [Remove]. | + | * **4)** to remove his/her specific & special access rights, **click once** on the **icon with the Red X** [Remove]. |
| {{:services:calendar:shcal-remove2.jpg|Choose carefully the user to remove.}}\\ | {{:services:calendar:shcal-remove2.jpg|Choose carefully the user to remove.}}\\ | ||
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| ==== Share a calendar with all users having a SISSA e-mail box ==== | ==== Share a calendar with all users having a SISSA e-mail box ==== | ||
| - | The program identify **all users having SISSA e-mail box** as: //**Any Authenticated User**//. | + | The program identify **all users having a SISSA e-mail box** as: //**Any Authenticated User**//. |
| - | In the following example, the user wishes to **share a calendar** named "shared-Area-conferences" **with all SISSA users**, in order **to show them** (ONLY view no other privileges) **events** with //privacy classification// //**Public**// and other objects present in it.\\ | + | In the following example, the user wishes to **share a calendar** named "shared-Area-conferences" **with all SISSA users**, in order **to show them** (view ONLY, no other privileges) **events** with //privacy classification// //**Public**// and other objects present in it.\\ |
| * **1)** **Click once** on the **//calendar name//** (in the example //shared-Area-conferences//) using the **right button** of your mouse; | * **1)** **Click once** on the **//calendar name//** (in the example //shared-Area-conferences//) using the **right button** of your mouse; | ||
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| \\ | \\ | ||
| - | * **1)** Now you can manage one by one each //Privacy classification options//: //**Public**// (the default one), //**Confidential**//, //**Private**// for all users having SISSA e-mail box. Please note: the default //access rights// of the above mentioned //Privacy classification options// is //"**View the Date & Time**"//; | + | * **1)** Now you can manage one by one each //Privacy classification options//: //**Public**// (the default one), //**Confidential**//, //**Private**// for all users having a SISSA e-mail box. Please note: the default //access rights// of the above mentioned //Privacy classification options// is //"**View the Date & Time**"//; |
| - | * **2)** please expand the drop down menu of //**Public**// //privacy classification//; | + | * **2)** please expand the drop down menu next to the //**Public**// //privacy classification//; |
| * **3)** choose the //View All// option, so all SISSA user can subscribe this calendar and view (only view) all events classified as //**Public**//; | * **3)** choose the //View All// option, so all SISSA user can subscribe this calendar and view (only view) all events classified as //**Public**//; | ||
| * you can find a guide about the different access right meanings in the [[#Access rights]] section on this page; | * you can find a guide about the different access right meanings in the [[#Access rights]] section on this page; | ||
| - | * if you do not use other //Privacy classification rights// during an event creation/modification, we suggest to leave //Confidential// and //Private// set as "//View the Date & Time//"; | + | * if you do not use other //Privacy classification rights// during an event creation/modification, we suggest you to leave //Confidential// and //Private// set as "//View the Date & Time//"; |
| - | * **4)** confirm you selection clicking on **Update** button. | + | * **4)** confirm you selection clicking on the **Update** button. |
| - | {{:services:calendar:shcal-all2b.jpg|We suggest to leave default options for "Confidential" and "Private".}} | + | {{:services:calendar:shcal-all2b.jpg|We suggest you to leave default options for "Confidential" and "Private".}} |
| \\ | \\ | ||
| \\ | \\ | ||
| - | A warning window will appear, confirm your changes clicking on **Give Access** button.\\ | + | A warning window will appear, confirm your changes clicking on the **Give Access** button.\\ |
| {{:services:calendar:shcal-all3.jpg|Confirm your changes.}}\\ | {{:services:calendar:shcal-all3.jpg|Confirm your changes.}}\\ | ||
| \\ | \\ | ||
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| ---- | ---- | ||
| ==== Share a calendar with external users ==== | ==== Share a calendar with external users ==== | ||
| - | The program identify **external users** as: //**Public access**//.\\ | + | For the program** all the users WITHOUT a SISSA e-mail box** are included in an ensemble named //**Public access**//.\\ |
| **<color purple>WARNING: you have to be sure that the external users have a software to manage SISSA calendars</color>** otherwise the content of the selected calendar could not be accessible for them.\\ | **<color purple>WARNING: you have to be sure that the external users have a software to manage SISSA calendars</color>** otherwise the content of the selected calendar could not be accessible for them.\\ | ||
| - | In the following example the user wish to share a calendar named "shared-external" with all external SISSA user allowing them to view its content.\\ | + | In the following example the user wish to share a calendar named "shared-external" with all external users allowing them to view its content.\\ |
| \\ | \\ | ||
| - | * **1)** **Click once** on of your //shared-external// calendar name using the **right button** of your mouse; | + | * **1)** **Click once** on the calendar name (//"shared-external"// in the example) using the **right button** of your mouse; |
| * **2)** select **Sharing...** in order to display the //Control access window//; | * **2)** select **Sharing...** in order to display the //Control access window//; | ||
| * **3)** on the //Control access window// **double click** on //**Public access**//. | * **3)** on the //Control access window// **double click** on //**Public access**//. | ||
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| * you can find a guide about the different access right meanings, in the [[#Access rights]] section on this page; | * you can find a guide about the different access right meanings, in the [[#Access rights]] section on this page; | ||
| * if you do not use other //privacy classification// during an event creation/modification, we suggest to leave //Confidential// and //Private// set as "//None//"; | * if you do not use other //privacy classification// during an event creation/modification, we suggest to leave //Confidential// and //Private// set as "//None//"; | ||
| - | * **4)** confirm you selection clicking on **Update** button. | + | * **4)** confirm your selection clicking on the **Update** button. |
| {{:services:calendar:shcal-ext2-3.jpg|We suggest to leave default options for "Confidential" and "Private".}} | {{:services:calendar:shcal-ext2-3.jpg|We suggest to leave default options for "Confidential" and "Private".}} | ||
| \\ | \\ | ||