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services:calendar:sogo_sharing_calendars2 [2013/04/16 14:10]
marina
services:calendar:sogo_sharing_calendars2 [2013/04/19 11:15]
marina [Share a calendar with one ore more specific users having a SISSA e-mail box]
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-====== ​Events on sharing ​calendars / Calendar access rights ​ ======+====== ​Sharing ​calendars / Calendar access rights ​ ======
  
 ===== Calendar access rights ===== ===== Calendar access rights =====
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 By default you have only your **//​Personal Calendar//​**. \\ By default you have only your **//​Personal Calendar//​**. \\
 **This one** and **any additional calendar created by you** generally have the following access rights: **This one** and **any additional calendar created by you** generally have the following access rights:
-  * **//all users having a SISSA e-mail box//​** ​(identified by program as //"Any Authenticated User"//​)  ​**can check your calendars to see ONLY if you are free or busy**, but they CANNOT see other information about your events; +  * **//all users having a SISSA e-mail box//​** ​are included in an ensemble named //"Any Authenticated User"//​. They **can check your calendars to see ONLY if you are free or busy**, but they CANNOT see other information about your events; 
-  * **//​external ​users//**, identified by program as //"Public ​Access"​//have **no access** to the  calendar.+  * **all the users WITHOUT a SISSA e-mail box**  ​//​**Public ​access**//. They have **no access** to the  calendar.
 To change this settings please go to [[#Change access rights]] on this page. To change this settings please go to [[#Change access rights]] on this page.
  
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 ==Access rights== ==Access rights==
-Depending on the kind of access you are managing, you can choose among different //access rights//. This is a short guide about //Access rights// meanings:+Depending on the kind of access you are managing, you can choose among different //access rights//​. ​\\ 
 +This is a short guide about //Access rights// meanings:
    * **None** denies any kind of access;    * **None** denies any kind of access;
    * **View the Date & Time** allows other users to check your calendars to see if your are free or busy. Please note, they CANNOT see any information about your events, ONLY when you are busy.    * **View the Date & Time** allows other users to check your calendars to see if your are free or busy. Please note, they CANNOT see any information about your events, ONLY when you are busy.
    * **View all** allows other users to see events present in your calendar;    * **View all** allows other users to see events present in your calendar;
    * **Modify** ​ allows other users to see and modify events present in your calendar;    * **Modify** ​ allows other users to see and modify events present in your calendar;
-     * PLEASE NOTE: If you wish to **allow a user or other users to create or to erase events ​from your calendar,** you have to put also a check in the boxes "This person can create [erase] objects in [from] my calendar"​.+     * PLEASE NOTE: If you wish to allow a user or other users **to create or to erase events,** you have **to put also a check** in the boxes "This person can create [erase] objects in [from] my calendar"​. 
 + 
 +   
   ​   ​
 ==== Three access level ==== ==== Three access level ====
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 There are three different access level to share one of your calendar.\\ There are three different access level to share one of your calendar.\\
-Every level it is explained in a different section on this page. Click on one of the following ​title to reach the chosen ​section:+Every level is explained in a different section on this page. Click on one of the following ​link to reach the corresponding ​section:
     * **[[#Share a calendar with one ore more specific users having a SISSA e-mail box]]**;     * **[[#Share a calendar with one ore more specific users having a SISSA e-mail box]]**;
           * [[#Remove specific/​special access rights for a user from a shared calendar]];           * [[#Remove specific/​special access rights for a user from a shared calendar]];
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     * **[[#Share a calendar with external users]]** identified by the program as //**Public Access**//.     * **[[#Share a calendar with external users]]** identified by the program as //**Public Access**//.
  
 + 
 +Afterwards, in this page, you will find some examples about the usage of the more common //access rights// together with the different kind of //access level//.
 ----  ---- 
  
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 \\ \\
 **b)** A new window will appear... **b)** A new window will appear...
-   * **1)** **write** in the first field the //**first or last name**// of a SISSA user with whom you wish to share this calendar. The program will search among SISSA users and display you a list of the users with this name,+   * **1)** **write** in the first field the //**first or last name**// of a SISSA user with whom you wish to share this calendar. The program will search among SISSA users and display you a list of users with this name,
          * if you are not sure about how his/her name is written, insert only the first letters of his/her name followed by a space as we do in our example, the program will display the name that begins with the few letters you have written;          * if you are not sure about how his/her name is written, insert only the first letters of his/her name followed by a space as we do in our example, the program will display the name that begins with the few letters you have written;
    * **2)** ​ **select the user** (one click); ​    * **2)** ​ **select the user** (one click); ​
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    * Repeat these operations for all SISSA users you wish to give a special & specific access to your shared calendar, at the end **close** this window clicking on the **Done** button.\\    * Repeat these operations for all SISSA users you wish to give a special & specific access to your shared calendar, at the end **close** this window clicking on the **Done** button.\\
  
-{{:​services:​calendar:​shcal-stu4.jpg|Only users with SISSA e-mail box could be included in the users' list.}}\\+{{:​services:​calendar:​shcal-stu4.jpg|Only users with SISSA e-mail box could be included in the users' list.}}\\
 \\ \\
 **c)** In our example we have inserted three users. To allow them to see/​modify/​create/​delete events on your shared calendar (named "//​shared-my-students//"​ in the example), **you have to repeat all the operations listed in steps "​c)"​ & "​d)"​ singularly for EACH user**. **c)** In our example we have inserted three users. To allow them to see/​modify/​create/​delete events on your shared calendar (named "//​shared-my-students//"​ in the example), **you have to repeat all the operations listed in steps "​c)"​ & "​d)"​ singularly for EACH user**.
-   * **1)** In the Control access window, **put a check** in the **//​Subscribe User//** box of a previously inserted ​user (in order to insert the //​shared-my-students//​ calendar in "his calendars list"​);​+   * **1)** In the Control access window, **put a check** in the **//​Subscribe User//** box next to the name of the user (in order to insert the //​shared-my-students//​ calendar in "his calendars list"​);​
    * **2)** **double click** on the user's name (in the example "//​HE//"​) to open his //access rights window// for this calendar.    * **2)** **double click** on the user's name (in the example "//​HE//"​) to open his //access rights window// for this calendar.
  
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 \\ \\
 **d)**\\ **d)**\\
-  * **1)** Now you can manage ​one by one each //Privacy classification options//: //​**Public**//​ (the default one), //​**Confidential**//,​ //​**Private**//​ for this users. Please note: the default //access rights// of the above mentioned ​  //​Privacy classification options// is //"​**View the Date & Time**"//;​+  * **1)** Now you can manage each //Privacy classification options//: //​**Public**//​ (the default one), //​**Confidential**//,​ //​**Private**//​ for this user. Please note: the default //access rights// of the above mentioned ​  //​Privacy classification options// is //"​**View the Date & Time**"//;​
   * **2)** please expand the drop down menu of //​**Public**//​ //privacy classification//​ (you can find a guide about the different //access right// meanings, in the [[#Access rights]] section on this page);   * **2)** please expand the drop down menu of //​**Public**//​ //privacy classification//​ (you can find a guide about the different //access right// meanings, in the [[#Access rights]] section on this page);
   * **3)** choose the //Modify// access right,   * **3)** choose the //Modify// access right,
         * if you do not use other //Privacy classification options// during an event creation/​modification,​ we suggest to leave //​Confidential//​ and //Private// set as "//​View the Date & Time//";​         * if you do not use other //Privacy classification options// during an event creation/​modification,​ we suggest to leave //​Confidential//​ and //Private// set as "//​View the Date & Time//";​
   * **4)** **put a check** in both boxes "This person can create [erase] objects in [from] my calendar"​ (generally, if you choose the //Modify// access right, the other two options will be needed);   * **4)** **put a check** in both boxes "This person can create [erase] objects in [from] my calendar"​ (generally, if you choose the //Modify// access right, the other two options will be needed);
-  * **5)** confirm ​you choice and close this window clicking on **Update** button. +  * **5)** confirm ​your choice and close this window clicking on the **Update** button. 
-Now subscribe the next user and change his access rights to your shared calendar.\\+Now subscribe the next user and change his access rights to the shared calendar.\\
 {{:​services:​calendar:​shcal-stud-mod.jpg|We suggest to leave default access right for "​Confidential"​ and "​Private"​.}}\\ {{:​services:​calendar:​shcal-stud-mod.jpg|We suggest to leave default access right for "​Confidential"​ and "​Private"​.}}\\
 \\ \\
-**e)** When you have finished to set the access rights ​to your last user, close the //Control access right window// **clicking on** the **X** on the top right corner.\\+**e)** When you have finished to set the access rights ​for the last user, close the //Control access right window// **clicking on** the **X** on the top right corner.\\
 {{:​services:​calendar:​sh-cal-stud4-close.jpg|Close the Control access right window.}}\\ {{:​services:​calendar:​sh-cal-stud4-close.jpg|Close the Control access right window.}}\\
    
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    * **2)** select **Sharing...** in order to display the //Control access window//;    * **2)** select **Sharing...** in order to display the //Control access window//;
    * now the //Control access window// will appear,    * now the //Control access window// will appear,
-   * **3)** **one click on the user's name** who has been previously inserted with specific & special access rights; +   * **3)** **click ​once on the user's name** who has been previously inserted with specific & special access rights; 
-   * **4)** to remove his/her specific & special access rights, **one click** on the **icon with Red X** [Remove].+   * **4)** to remove his/her specific & special access rights, **click ​once** on the **icon with the Red X** [Remove].
  
 {{:​services:​calendar:​shcal-remove2.jpg|Choose carefully the user to remove.}}\\ {{:​services:​calendar:​shcal-remove2.jpg|Choose carefully the user to remove.}}\\
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  ==== Share a calendar with all users having a SISSA e-mail box ====  ==== Share a calendar with all users having a SISSA e-mail box ====
  
-The program identify **all users having SISSA e-mail box** as: //**Any Authenticated User**//.+The program identify **all users having ​SISSA e-mail box** as: //**Any Authenticated User**//.
  
-In the following example, the user wishes to **share a calendar** named "​shared-Area-conferences"​ **with all SISSA users**, in order **to show them** (ONLY view no other privileges) **events** with //privacy classification//​ //​**Public**//​ and other objects present in it.\\+In the following example, the user wishes to **share a calendar** named "​shared-Area-conferences"​ **with all SISSA users**, in order **to show them** (view ONLY, no other privileges) **events** with //privacy classification//​ //​**Public**//​ and other objects present in it.\\
  
    * **1)** **Click once** on the **//​calendar name//** (in the example //​shared-Area-conferences//​) using the **right button** of your mouse;    * **1)** **Click once** on the **//​calendar name//** (in the example //​shared-Area-conferences//​) using the **right button** of your mouse;
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 \\ \\
  
-  * **1)** Now you can manage one by one each //Privacy classification options//: //​**Public**//​ (the default one), //​**Confidential**//,​ //​**Private**//​ for all users having SISSA e-mail box. Please note: the default //access rights// of the above mentioned ​ //Privacy classification options// is //"​**View the Date & Time**"//;​ +  * **1)** Now you can manage one by one each //Privacy classification options//: //​**Public**//​ (the default one), //​**Confidential**//,​ //​**Private**//​ for all users having ​SISSA e-mail box. Please note: the default //access rights// of the above mentioned ​ //Privacy classification options// is //"​**View the Date & Time**"//;​ 
-  * **2)** please expand the drop down menu of //​**Public**//​ //privacy classification//;​+  * **2)** please expand the drop down menu next to the //​**Public**//​ //privacy classification//;​
   * **3)** choose the //View All// option, so all SISSA user can subscribe this calendar and view (only view) all events classified as //​**Public**//;​   * **3)** choose the //View All// option, so all SISSA user can subscribe this calendar and view (only view) all events classified as //​**Public**//;​
       * you can find a guide about the different access right meanings in the [[#Access rights]] section on this page;       * you can find a guide about the different access right meanings in the [[#Access rights]] section on this page;
-  * if you do not use other //Privacy classification rights// during an event creation/​modification,​ we suggest to leave //​Confidential//​ and //Private// set as "//​View the Date & Time//";​ +  * if you do not use other //Privacy classification rights// during an event creation/​modification,​ we suggest ​you to leave //​Confidential//​ and //Private// set as "//​View the Date & Time//";​ 
-  * **4)** confirm you selection clicking on **Update** button. +  * **4)** confirm you selection clicking on the **Update** button. 
-{{:​services:​calendar:​shcal-all2b.jpg|We suggest to leave default options for "​Confidential"​ and "​Private"​.}}+{{:​services:​calendar:​shcal-all2b.jpg|We suggest ​you to leave default options for "​Confidential"​ and "​Private"​.}}
 \\ \\
 \\ \\
-A warning window will appear, confirm your changes clicking on **Give Access** button.\\+A warning window will appear, confirm your changes clicking on the **Give Access** button.\\
 {{:​services:​calendar:​shcal-all3.jpg|Confirm your changes.}}\\ {{:​services:​calendar:​shcal-all3.jpg|Confirm your changes.}}\\
 \\ \\
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 ---- ----
 ==== Share a calendar with external users  ==== ==== Share a calendar with external users  ====
-The program ​identify ​**external ​users** ​as: //**Public access**//​.\\+For the program** ​all the users WITHOUT a SISSA e-mail box** are included in an ensemble named //**Public access**//​.\\ 
 **<color purple>​WARNING:​ you have to be sure that the external users have a software to manage SISSA calendars</​color>​** otherwise the content of the selected calendar could not be accessible for them.\\ **<color purple>​WARNING:​ you have to be sure that the external users have a software to manage SISSA calendars</​color>​** otherwise the content of the selected calendar could not be accessible for them.\\
  
-In the following example the user wish to share a calendar named "​shared-external"​ with all external ​SISSA user allowing them to view its content.\\+In the following example the user wish to share a calendar named "​shared-external"​ with all external ​users allowing them to view its content.\\
 \\ \\
-   * **1)** **Click once** on of your //​shared-external// ​calendar name using the **right button** of your mouse;+   * **1)** **Click once** on the calendar name (//"shared-external"// in the example) ​using the **right button** of your mouse;
    * **2)** select **Sharing...** in order to display the //Control access window//;    * **2)** select **Sharing...** in order to display the //Control access window//;
    * **3)** on the //Control access window// **double click** on  //**Public access**//.    * **3)** on the //Control access window// **double click** on  //**Public access**//.
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       * you can find a guide about the different access right meanings, in the [[#Access rights]] section on this page;       * you can find a guide about the different access right meanings, in the [[#Access rights]] section on this page;
    * if you do not use other //privacy classification//​ during an event creation/​modification,​ we suggest to leave //​Confidential//​ and //Private// set as "//​None//";​    * if you do not use other //privacy classification//​ during an event creation/​modification,​ we suggest to leave //​Confidential//​ and //Private// set as "//​None//";​
-   * **4)** confirm ​you selection clicking on **Update** button.+   * **4)** confirm ​your selection clicking on the **Update** button.
 {{:​services:​calendar:​shcal-ext2-3.jpg|We suggest to leave default options for "​Confidential"​ and "​Private"​.}} {{:​services:​calendar:​shcal-ext2-3.jpg|We suggest to leave default options for "​Confidential"​ and "​Private"​.}}
 \\ \\