Differences

This shows you the differences between two versions of the page.

--- services:calendar:sogo_overview [2013/04/18 08:36]
marina [Manage display events]
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-====== SOGo Calendar web interface overview ======
-Connect to address https://calendar.sissa.it and login with your account credentials.
-{{:services:calendar:calendarmaindefault.jpg?100|Click here to enlarge "the calendar main window with default configuration". }}This is an image of the //calendar main window with default configuration//. \\
-To enlarge this image, click on it.
-----
-Please look at the following example image and try to do the suggested tests on you calendar web page.
-  * **VIEW**:
-     * **1)** we selected **Week View**,
-     * **2)** so you can display a specific week selecting a week number (in the example it is selected //Week 14//).
-     * **Try to select different views** (//Day View// and //Month View//) to see the different kind of display available.
-  * **DAYS**:
-     * **3 - 4)** in the example //today// is the 4th of April, so in both positions you can see a pale blue background. The horizontal RED LINE indicates the actual time (//8.15//).
-     * **5 - 6)** in the example the selected day is the 5th of April, in the right calendar (5) you can see a darker pale blue background, while in the "large" calendar (6) there is a yellow background. **Try to select another day** by clicking on it to see what happens.
-  * **7)** **CALENDARS area**, by default only the //**Personal Calendar**// is present, but you can add other calendars too. You will find more information about calendar managing in the [[#Calendars|Calendars section]] on this page.
-{{:services:calendar:calbase1.jpg|The most important areas are evidenced in different ways.}}
-===== Event management =====
-==== Create / Modify an event ====
-  * To **CREATE** an event: select **New Event //icon//** at the top left... an //event window// for setting a new event will open. By default the events will appear in the view //as rectangular box with a dark gray// background.
-  * To **MODIFY** an event: **double-click** on it.
-=== Event window ===
-When you create or modify an event, an **event window** will appear to set/change its fields and options.\\
-{{:services:calendar:cal3b.jpg  |Fill in carefully, some options/fields are optional.}}
-  * **Title**: write a name for this event (example: //Meeting//).
-  * **Location**: - optional - location of this event (example: //room 132//).
-  * **Category**: - optional, default value **None** - it could be useful only if you,  changing your //Preferences//, customize your category list assigning a specific color to each category you wish to use. {{ :services:calendar:cal4.jpg|The "green" area is very small.}} On the right, you can see an example with the event //meeting2// associated to the category //Ideas// marked in "green"  and the //Meeting// event not associated to any category. About preferences management, please see the //[[#Preferences|]]// section on this page.
-  * **Priority**: please ignore this option.
-  * **Calendar**: if you have more calendars, **<color magenta>choose carefully</color>** to which calendar this event belongs to. WARNING: by default the program set the selected calendar, you can change the default settings changing your //[[#Preferences|]]//.
-\\
-In the "time" section of the event window, you can set the duration of the event.
-  * If this event lasts the all day, you have to put a check in the box next to **All day Event**. The event will be displayed ONLY at the top of the calendar below the relative day/s.
-  * If this event has a certain duration in time, please use the **Start date and time** & **End date and time** fields. **Clicking on** any of these fields, a table to help you in the selection will appear.
-{{:services:calendar:cal23.jpg?100 |}} In this small image, there are two kind of events; **1)** "Roma" is an //All day Event// event (two days on 12th & 13th of April) and **2)** "meeting" is an event from 10:10 to 12:15 (4th of April). To enlarge this image, click on it.
-  * **Show Time as Free**: - optional - if you put a check in this box you will appear free from commitments in case another SISSA user would invite you to participate at his event. Be aware that if the [[:services:calendar:sogo_sharing_calendars|access rights]] of your calendar deny any kind of access to third users, for them you will appear free at any time.
-Now the last three options.\\
-  * **Repeat**: keep the default value **"Does not repeat"** if the event is unique. Otherwise, in case of repetition, you can choose the proper one (Daily, Weekly, Bi-Weekly Every Weekday, Monthly, Yearly, Custom).{{  :services:calendar:cal6b.jpg|This is the most useful and common example of a Custom reminder.}}\\
-How to **set** an alert as** a reminder for this event.**
-  * **Reminder**: the default value of this option is **No reminder**. To set an alert you can choose a  "**Standard**" **reminder** or a **//Custom// reminder**.
-          * "**Standard**" **reminder**: the program offers some standard reminders, from a few minutes to a week before the event. These kind of reminder show you **a pop up** alert **ONLY if you are logged on the calendar** web page.
-          * **//Custom// reminder**: you may setup a custom reminder to send an e-mail alert  choosing the **Custom** option. A new little window will appear. In our example we: set **1)** //**10** minutes//, choose **2)** **//Send an E-mail//**, put a **check on** //Email Organizer//, then confirmed **4)** these options clicking on **OK** button.  In this way, ONLY the "owner/creator" of the calendar to which this event belongs, will receive **an e-mail reminder**.
-\\
-  * **Description**: - optional - detailed text description of the event.
-Click on **Save and Close** on the top left of the window to activate the event or to confirm any changes.
-=== Event window: Share an event ===
-{{  :services:calendar:event_-_privacy_button.jpg?200|Please note: "Public Event is the default option.}}
-Be aware that to share an event with other users using a **shared calendar** (NOT your //Personal Calendar//), you have to set correctly the access rights of the shared calendar to which the event belongs. To check and eventually change the access rights please see the [[:services:calendar:sogo_sharing_calendars|access rights]] page.
-If the access rights have been already correctly set, you can choose among three privacy classification options: **Public Event** (this is the //default// option), **Confidential Event**, **Private Event**.
-To change the privacy classification of the selected event click on **Privacy** in the //event window// toolbar.\\
-=== Event window: Attendee Invitation ===
-   * You can send an e-mail inviting one (or more) SISSA user or an external user to participate at the selected event clicking on **Invite Attendee** in the //Event window//// **toolbar**//.
-   * You can reply to a SISSA Attendee Invitation trough your SISSA calendar too.
-For more information please go to [[:services:calendar:attendee|Event window: Attendee Invitation ]] page.
-----
-==== Delete an event ====
-To **DELETE** an event: click on the event using the **right button** of your mouse, a drop down window will appear, then select **Delete Event**.\\
-{{:services:calendar:cal5.jpg|If there are a lot of  very close events, choose carefully the correct one.}}\\
-----
-==== Manage display events ====
-  * To **DISPLAY** more information about a specific event, **click once** on it (see **1)** in the example).
-  * To **DISPLAY** more information about all events included in a "chosen time frame" **change** the **//View://** //option//.  The default option for //View//: is **Today**. --- In the following example the view option //Next 7 Days// has been marked with **1a)**. The //conference// event information appears in the //View// section (below **1a** mark), because this event is included in the //"Next 7 Days"// time frame (today's date is the 2nd of April).
-{{:services:calendar:cal2.jpg  |Events appear in the main calendar as "rectangular box with a dark gray background".}}\\
-\\
-In this example, you can see two other kind of events:\\
-\\
-- **2)** an event with a standard reminder (marked by a little clock in the event box).  Please remember: a pop-up window will show you the reminder  **ONLY** if you are logged on the calendar web page.\\
-\\
-- **3)** an //All day Event// event. In the example: a two days event titled //Mission Roma// with the **//All day Event//** option activated, for this reason this event is **displayed at the top of the calendar**.\\
-\\
-\\
-I you find an **event surrounded by a "dotted line"**, this means that someone has invited you to participate at his/her event. More information on the page [[:services:calendar:attendee|How to reply at an attendee invitation]].
-{{:services:calendar:cal-att4c.jpg  |Please note the "dotted line".}}
-==== Display events of more calendars ====
-The **list** of your calendars is **on the left** of the main window.  \\
-By default only the //**Personal Calendar**// is present, but **<color purple>you can display</color>** --at the same time-- **<color purple>events contained in other calendars</color>** (either yours or other users calendar shared with you)
- **<color purple>PUTTING a CHECK in the square boxes next to their name</color>**.\\
-**If you remove the check from a "calendar name square box", the events contained in that calendar will be hidden.**\\
-\\
-To add new calendars please see the [[:services:calendar:sogo_add_calendars|Adding calendars]] page;
-to subscribe an other user's shared calendar see the [[:services:calendar:add-other-users-calendar|Add calendars shared by other users]] page.
-Please look at the following two examples:
-  * **1)** we put a check in each square box next to each calendar names, so all events from all calendars are displayed,
-  * **2)** the **user HE has his** //Personal Calendar// and a //HE-shared-lesson// calendar (shared with other users);
-  * **3)** the** user// Kim Ash// shared his** calendar named //Kim conf.// with the user HE, so HE user can see its content;
-  * **4)** three events (one for each calendar) are displayed;
-  * **5)** to understand at which calendar an event belongs to, you can **click once on it**, or you can change View option as shown in the window below, where we set //Next 7 days// view, so ...
-  * **6)** in the view area you can see the calendar name each event belongs to.
-{{:services:calendar:cal11.jpg|Events will appear in the main calendar as "rectangular box with a dark gray background". To understand at which calendar an event belongs to, you can click once on it.}}\\
-  * **1)** now we have removed the check from// Kim conf.// calendar square box, so //neutrons conference// event is no more displayed;
-  * **2)** in the view area, you can see ONLY two events which belong to //Personal Calendar// and to //HE-shared-lesson//;
-  * **3)** & **4)** in the main calendar area you can see ONLY two events as well.
-{{:services:calendar:cal12.jpg|Events will appear in the main calendar as "rectangular box with a dark gray background". To understand at which calendar an event belongs to, you can click once on it.}}\\
-{{ :services:calendar:cal24.jpg|Assign to each calendar a different color.}}
-To improve the view of events belonging to different calendars, you can assign each calendar a different color. \\
-So each event will have as background the color of the calendar at which it belongs.
-\\
-Please see the [[#Calendar properties|]] section on this page to change the color assigned to a calendar. \\
-\\
-\\
-This is an example with three events belonging to three different calendars.
-----
-==== Calendars =====
-The **list** of your calendars is **on the left** of the main window.  \\
-By default only a //**Personal Calendar**// is present, but you can:
-        * **add other calendars**, useful to manage different activities. More information on the [[:services:calendar:sogo_add_calendars|Adding calendars]] page;
-        * **share a calendar with other users**, in order to coordinate common events. More information on the [[:services:calendar:sogo_sharing_calendars|Sharing calendars]] page;
-        * **subscribe shared calendars created by other users**, if you have sufficient access rights (read access at least), you can subscribe other users' calendars and a least read their content. If it is necessary, you can **unsubscribe a calendar shared by other users** from your calendar list. More information on the [[:services:calendar:add-other-users-calendar|Add calendars shared by other users]] page.
-You can **display at the same time the content of one or more calendar**. You can display, at the same time, one or more calendar putting a check in the square boxes next to their name. More information on [[#Display events of more calendars]] section on this page.
-=== Calendar properties ===
-Generally you need to access a calendar properties:
-  * to **change the color of the selected calendar** or
-  * to **manage the selected calendar using other programs** (for example: Thunderbird with Lightning plugin).
-To **display/modify** a calendar properties **Double-click** on the //calendar name// of the left of the window. You can obtain the same result, if you **right-click** on the //calendar name// and then selecting **Properties** from the drop down menu.
-In the following example on the left you can see a //Properties// tab, on the right a //Links to this Calendar// tab.
-   * ** a) The //Properties//** tab contains: calendar name, calendar color, etc...;
-      * to **change the color of the selected calendar**, click ones **b)** in its color box.  A little window which contains all available colors will appear, **choose one** of them. Then confirm your choice clicking on **c)** **OK** button on the right bottom of the //Properties// tab. To activate the new color, **Disconnect** (close) your calendar web page, then re-open it logging in again.
-   *  **1) The //Links to this Calendar//** tab contains links (URLs) of the calendar;
-      * you need  //CalDAV URL// ONLY **to manage one of your calendars using other programs** (for example: Thunderbird with Lightning plugin). To copy the **2) //CalDAV URL//** link, **right-click on it** and select **3) Copy Link Location** from the drop down menu. Then close this window clicking on **4)** **Cancel** button on the right bottom of the //Links to this Calendar// tab. If you need to manage two or more of your calendars using other programs, you have to copy the //CalDAV URL// of each one. To manage one or more of your calendars using Thunderbird, please see the [[:services:calendar:calendars_thunderbird_lightning|Access calendars using Thunderbird with Lightning plugin]] page.
-{{:services:calendar:cal13-14b.jpg|To confirm any change, click on OK button. Otherwise to close the window without save, click on Cancel button.}} \\
-==== Preferences ====
-To change your preferences, select **Preferences** on the black top toolbar.
-{{:services:calendar:cal15.jpg|Once click on Preferences, to view/change your preferences.}}\\
-You will find three tabs:** //General//**, **//Calendar Options//**, **//Contact Options//**.\\
-In the following example we select the **1) //Calendar Options//** tab, which contains the most interesting options:
-  * **2)** **Default calendar** (default //Selected calendar//), if you wish, you can change this option selecting instead //Personal calendar//;
-  * **3)** to **change the color assigned to a category**, **double click** on its (gray default) colored box, it will appear a little window which contains all available colors. Choose one of them.
-  * To save any change and close the //preference window//, click on **Save and Close** in the top left.
-{{:services:calendar:cal16.jpg|Any change has to be done very carefully.}}