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- | ====== SOGo Calendar web interface overview ====== | ||
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- | Connect to address https://calendar.sissa.it and login with your account credentials. | ||
- | {{:services:calendar:calendarmaindefault.jpg?100|Click here to enlarge "the calendar main window with default configuration". }}This is an image of the //calendar main window with default configuration//. \\ | ||
- | To enlarge this image, click on it. | ||
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- | ---- | ||
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- | Please look at the following example image and try to do the suggested tests on you calendar web page. | ||
- | * **VIEW**: | ||
- | * **1)** we selected **Week View**, | ||
- | * **2)** so you can display a specific week selecting a week number (in the example it is selected //Week 14//). | ||
- | * **Try to select different views** (//Day View// and //Month View//) to see the different kind of display available. | ||
- | * **DAYS**: | ||
- | * **3 - 4)** in the example //today// is the 4th of April, so in both positions you can see a pale blue background. The horizontal RED LINE indicates the actual time (//8.15//). | ||
- | * **5 - 6)** in the example the selected day is the 5th of April, in the right calendar (5) you can see a darker pale blue background, while in the "large" calendar (6) there is a yellow background. **Try to select another day** by clicking on it to see what happens. | ||
- | * **7)** **CALENDARS area**, by default only the //**Personal Calendar**// is present, but you can add other calendars too. You will find more information about calendar managing in the [[#Calendars|Calendars section]] on this page. | ||
- | {{:services:calendar:calbase1.jpg|The most important areas are evidenced in different ways.}} | ||
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- | ===== Event management ===== | ||
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- | ==== Create / Modify an event ==== | ||
- | * To **CREATE** an event: select **New Event //icon//** at the top left... an //event window// for setting a new event will open. By default the events will appear in the view //as rectangular box with a dark gray// background. | ||
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- | * To **MODIFY** an event: **double-click** on it. | ||
- | === Event window === | ||
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- | When you create or modify an event, an **event window** will appear to set/change its fields and options.\\ | ||
- | {{:services:calendar:cal3b.jpg |Fill in carefully, some options/fields are optional.}} | ||
- | * **Title**: write a name for this event (example: //Meeting//). | ||
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- | * **Location**: - optional - location of this event (example: //room 132//). | ||
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- | * **Category**: - optional, default value **None** - it could be useful only if you, changing your //Preferences//, customize your category list assigning a specific color to each category you wish to use. {{ :services:calendar:cal4.jpg|The "green" area is very small.}} On the right, you can see an example with the event //meeting2// associated to the category //Ideas// marked in "green" and the //Meeting// event not associated to any category. About preferences management, please see the //[[#Preferences|]]// section on this page. | ||
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- | * **Priority**: please ignore this option. | ||
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- | * **Calendar**: if you have more calendars, **<color magenta>choose carefully</color>** to which calendar this event belongs to. WARNING: by default the program set the selected calendar, you can change the default settings changing your //[[#Preferences|]]//. | ||
- | \\ | ||
- | In the "time" section of the event window, you can set the duration of the event. | ||
- | * If this event lasts the all day, you have to put a check in the box next to **All day Event**. The event will be displayed ONLY at the top of the calendar below the relative day/s. | ||
- | * If this event has a certain duration in time, please use the **Start date and time** & **End date and time** fields. **Clicking on** any of these fields, a table to help you in the selection will appear. | ||
- | {{:services:calendar:cal23.jpg?100 |}} In this small image, there are two kind of events; **1)** "Roma" is an //All day Event// event (two days on 12th & 13th of April) and **2)** "meeting" is an event from 10:10 to 12:15 (4th of April). To enlarge this image, click on it. | ||
- | * **Show Time as Free**: - optional - if you put a check in this box you will appear free from commitments in case another SISSA user would invite you to participate at his event. Be aware that if the [[:services:calendar:sogo_sharing_calendars|access rights]] of your calendar deny any kind of access to third users, for them you will appear free at any time. | ||
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- | Now the last three options.\\ | ||
- | * **Repeat**: keep the default value **"Does not repeat"** if the event is unique. Otherwise, in case of repetition, you can choose the proper one (Daily, Weekly, Bi-Weekly Every Weekday, Monthly, Yearly, Custom).{{ :services:calendar:cal6b.jpg|This is the most useful and common example of a Custom reminder.}}\\ | ||
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- | How to **set** an alert as** a reminder for this event.** | ||
- | * **Reminder**: the default value of this option is **No reminder**. To set an alert you can choose a "**Standard**" **reminder** or a **//Custom// reminder**. | ||
- | * "**Standard**" **reminder**: the program offers some standard reminders, from a few minutes to a week before the event. These kind of reminder show you **a pop up** alert **ONLY if you are logged on the calendar** web page. | ||
- | * **//Custom// reminder**: you may setup a custom reminder to send an e-mail alert choosing the **Custom** option. A new little window will appear. In our example we: set **1)** //**10** minutes//, choose **2)** **//Send an E-mail//**, put a **check on** //Email Organizer//, then confirmed **4)** these options clicking on **OK** button. In this way, ONLY the "owner/creator" of the calendar to which this event belongs, will receive **an e-mail reminder**. | ||
- | \\ | ||
- | * **Description**: - optional - detailed text description of the event. | ||
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- | Click on **Save and Close** on the top left of the window to activate the event or to confirm any changes. | ||
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- | === Event window: Share an event === | ||
- | {{ :services:calendar:event_-_privacy_button.jpg?200|Please note: "Public Event is the default option.}} | ||
- | Be aware that to share an event with other users using a **shared calendar** (NOT your //Personal Calendar//), you have to set correctly the access rights of the shared calendar to which the event belongs. To check and eventually change the access rights please see the [[:services:calendar:sogo_sharing_calendars|access rights]] page. | ||
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- | If the access rights have been already correctly set, you can choose among three privacy classification options: **Public Event** (this is the //default// option), **Confidential Event**, **Private Event**. | ||
- | To change the privacy classification of the selected event click on **Privacy** in the //event window// toolbar.\\ | ||
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- | === Event window: Attendee Invitation === | ||
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- | * You can send an e-mail inviting one (or more) SISSA user or an external user to participate at the selected event clicking on **Invite Attendee** in the //Event window//// **toolbar**//. | ||
- | * You can reply to a SISSA Attendee Invitation trough your SISSA calendar too. | ||
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- | For more information please go to [[:services:calendar:attendee|Event window: Attendee Invitation ]] page. | ||
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- | ---- | ||
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- | ==== Delete an event ==== | ||
- | To **DELETE** an event: click on the event using the **right button** of your mouse, a drop down window will appear, then select **Delete Event**.\\ | ||
- | {{:services:calendar:cal5.jpg|If there are a lot of very close events, choose carefully the correct one.}}\\ | ||
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- | ---- | ||
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- | ==== Manage display events ==== | ||
- | * To **DISPLAY** more information about a specific event, **click once** on it (see **1)** in the example). | ||
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- | * To **DISPLAY** more information about all events included in a "chosen time frame" **change** the **//View://** //option//. The default option for //View//: is **Today**. --- In the following example the view option //Next 7 Days// has been marked with **1a)**. The //conference// event information appears in the //View// section (below **1a** mark), because this event is included in the //"Next 7 Days"// time frame (today's date is the 2nd of April). | ||
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- | {{:services:calendar:cal2.jpg |Events appear in the main calendar as "rectangular box with a dark gray background".}}\\ | ||
- | \\ | ||
- | In this example, you can see two other kind of events:\\ | ||
- | \\ | ||
- | - **2)** an event with a standard reminder (marked by a little clock in the event box). Please remember: a pop-up window will show you the reminder **ONLY** if you are logged on the calendar web page.\\ | ||
- | \\ | ||
- | - **3)** an //All day Event// event. In the example: a two days event titled //Mission Roma// with the **//All day Event//** option activated, for this reason this event is **displayed at the top of the calendar**. | ||
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- | ==== Display events of more calendars ==== | ||
- | The **list** of your calendars is **on the left** of the main window. \\ | ||
- | By default only the //**Personal Calendar**// is present, but **<color purple>you can display</color>** --at the same time-- **<color purple>events contained in other calendars</color>** (either yours or other users calendar shared with you) | ||
- | **<color purple>PUTTING a CHECK in the square boxes next to their name</color>**.\\ | ||
- | **If you remove the check from a "calendar name square box", the events contained in that calendar will be hidden.**\\ | ||
- | \\ | ||
- | To add new calendars please see the [[:services:calendar:sogo_add_calendars|Adding calendars]] page; | ||
- | to subscribe an other user's shared calendar see the [[:services:calendar:add-other-users-calendar|Add calendars shared by other users]] page. | ||
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- | Please look at the following two examples: | ||
- | * **1)** we put a check in each square box next to each calendar names, so all events from all calendars are displayed, | ||
- | * **2)** the **user HE has his** //Personal Calendar// and a //HE-shared-lesson// calendar (shared with other users); | ||
- | * **3)** the** user// Kim Ash// shared his** calendar named //Kim conf.// with the user HE, so HE user can see its content; | ||
- | * **4)** three events (one for each calendar) are displayed; | ||
- | * **5)** to understand at which calendar an event belongs to, you can **click once on it**, or you can change View option as shown in the window below, where we set //Next 7 days// view, so ... | ||
- | * **6)** in the view area you can see the calendar name each event belongs to. | ||
- | {{:services:calendar:cal11.jpg|Events will appear in the main calendar as "rectangular box with a dark gray background". To understand at which calendar an event belongs to, you can click once on it.}}\\ | ||
- | * **1)** now we have removed the check from// Kim conf.// calendar square box, so //neutrons conference// event is no more displayed; | ||
- | * **2)** in the view area, you can see ONLY two events which belong to //Personal Calendar// and to //HE-shared-lesson//; | ||
- | * **3)** & **4)** in the main calendar area you can see ONLY two events as well. | ||
- | {{:services:calendar:cal12.jpg|Events will appear in the main calendar as "rectangular box with a dark gray background". To understand at which calendar an event belongs to, you can click once on it.}}\\ | ||
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- | {{ :services:calendar:cal24.jpg|Assign to each calendar a different color.}} | ||
- | To improve the view of events belonging to different calendars, you can assign each calendar a different color. \\ | ||
- | So each event will have as background the color of the calendar at which it belongs. | ||
- | \\ | ||
- | Please see the [[#Calendar properties|]] section on this page to change the color assigned to a calendar. \\ | ||
- | \\ | ||
- | \\ | ||
- | This is an example with three events belonging to three different calendars. | ||
- | ---- | ||
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- | ==== Calendars ===== | ||
- | The **list** of your calendars is **on the left** of the main window. \\ | ||
- | By default only a //**Personal Calendar**// is present, but you can: | ||
- | * **add other calendars**, useful to manage different activities. More information on the [[:services:calendar:sogo_add_calendars|Adding calendars]] page; | ||
- | * **share a calendar with other users**, in order to coordinate common events. More information on the [[:services:calendar:sogo_sharing_calendars|Sharing calendars]] page; | ||
- | * **subscribe shared calendars created by other users**, if you have sufficient access rights (read access at least), you can subscribe other users' calendars and a least read their content. If it is necessary, you can **unsubscribe a calendar shared by other users** from your calendar list. More information on the [[:services:calendar:add-other-users-calendar|Add calendars shared by other users]] page. | ||
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- | You can **display at the same time the content of one or more calendar**. You can display, at the same time, one or more calendar putting a check in the square boxes next to their name. More information on [[#Display events of more calendars]] section on this page. | ||
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- | === Calendar properties === | ||
- | Generally you need to access a calendar properties: | ||
- | * to **change the color of the selected calendar** or | ||
- | * to **manage the selected calendar using other programs** (for example: Thunderbird with Lightning plugin). | ||
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- | To **display/modify** a calendar properties **Double-click** on the //calendar name// of the left of the window. You can obtain the same result, if you **right-click** on the //calendar name// and then selecting **Properties** from the drop down menu. | ||
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- | In the following example on the left you can see a //Properties// tab, on the right a //Links to this Calendar// tab. | ||
- | * ** a) The //Properties//** tab contains: calendar name, calendar color, etc...; | ||
- | * to **change the color of the selected calendar**, click ones **b)** in its color box. A little window which contains all available colors will appear, **choose one** of them. Then confirm your choice clicking on **c)** **OK** button on the right bottom of the //Properties// tab. To activate the new color, **Disconnect** (close) your calendar web page, then re-open it logging in again. | ||
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- | * **1) The //Links to this Calendar//** tab contains links (URLs) of the calendar; | ||
- | * you need //CalDAV URL// ONLY **to manage one of your calendars using other programs** (for example: Thunderbird with Lightning plugin). To copy the **2) //CalDAV URL//** link, **right-click on it** and select **3) Copy Link Location** from the drop down menu. Then close this window clicking on **4)** **Cancel** button on the right bottom of the //Links to this Calendar// tab. If you need to manage two or more of your calendars using other programs, you have to copy the //CalDAV URL// of each one. To manage one or more of your calendars using Thunderbird, please see the [[:services:calendar:calendars_thunderbird_lightning|Access calendars using Thunderbird with Lightning plugin]] page. | ||
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- | {{:services:calendar:cal13-14b.jpg|To confirm any change, click on OK button. Otherwise to close the window without save, click on Cancel button.}} \\ | ||
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- | ==== Preferences ==== | ||
- | To change your preferences, select **Preferences** on the black top toolbar. | ||
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- | {{:services:calendar:cal15.jpg|Once click on Preferences, to view/change your preferences.}}\\ | ||
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- | You will find three tabs:** //General//**, **//Calendar Options//**, **//Contact Options//**.\\ | ||
- | In the following example we select the **1) //Calendar Options//** tab, which contains the most interesting options: | ||
- | * **2)** **Default calendar** (default //Selected calendar//), if you wish, you can change this option selecting instead //Personal calendar//; | ||
- | * **3)** to **change the color assigned to a category**, **double click** on its (gray default) colored box, it will appear a little window which contains all available colors. Choose one of them. | ||
- | * To save any change and close the //preference window//, click on **Save and Close** in the top left. | ||
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- | {{:services:calendar:cal16.jpg|Any change has to be done very carefully.}} |