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services:calendar:sogo_add_calendars [2013/04/19 13:14]
marina [Hide/display calendars]
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-====== Adding calendars with SOGo web interface ====== 
  
-By default you have only one calendar, your "//​Personal Calendar//"​. 
-Still, you may need to add several calendars -- **shared** or **personal** -- for specific working activities. 
- 
-===== Create a new calendar ===== 
- 
- ​**Click on the first left icon** [New Calendar ...] of the //​CALENDARS//​ area.\\ 
-{{:​services:​calendar:​add-cal1.jpg|The CALENDARS area is on the left of the main calendar window.}}\\ 
-\\ 
-A new window will appear.\\ 
-  * **1)** **Write** the //new calendar name//. It must be unique in the list. 
-      * Please note: you are free to insert any name you prefer, but to **distinguish** clearly //**your personal calendars**//​ from //**shared calendars**//,​ we suggest you to use a prefix other users can easily understand. In our example we chose "//​shared-HE1year-lessons//",​ because it is going to be a //shared calendar//, ​​visible to all users having a SISSA e-mail box. 
-  * **2)** Click on the **OK** button to save and create the new calendar.\\ 
-{{:​services:​calendar:​add-cal3.jpg|Choose carefully the new calendar name.}}\\ 
- 
-The new calendar name will appear in your //​CALENDAR//​ list.\\ 
- 
-**To distinguish events belonging to different calendars:​** 
-   * it is very useful to **change the calendar background color** (please see the[[:​services:​calendar:​sogo_overview:#​Calendar properties]] page) OR; 
-   * you can hide the content of a calendar on your main calendar window (please see [[#​Hide/​display calendars|next section]]). 
- 
-==== Hide/​display calendars ==== 
-When you have more than one calendar (yours or //shared calendars// belonging to another user), it may be useful display or hide a calendar using the square box located next to each //calendar name// in the  //​CALENDARS//​ area.\\ ​ 
-**If you remove the check mark, the content of this calendar will be hidden**. If a calendar is rarely used or it is not so important, hiding it may be a good choice, in order to reduce events'​ overlapping and complexity.\\ 
-\\  
-In the following example: **1)** the content of the calendar named "//​shared-HE1year-lessons//"​ is displayed in your main calendar window because **2)** there is a check in the box next its name. \\ 
-{{:​services:​calendar:​add-cal4.jpg|Check always your "​CALENDARS"​ area.}}\\ 
- 
-==== Delete a calendar ====  
- 
-Please notice the different composition of: 
-   * **your calendars** --- the default //Personal Calendar// and any additional calendar created by you ---; 
-   * **//shared calendar// belonging to another user**. The other user "​calendar owner" name appears after his/her calendar name. The calendar belonging to another users have to be removed from your main calendar list following the instructions in the [[#​Unsubscribe (remove) a calendar belonging to another user from your calendar list]] section. 
- 
-   * **1)** To delete one of **YOUR** calendars, **click on** the chosen **//​calendar name//** using the** third right button** of the mouse (//​callsTOmake//​ in the example); 
-   * **2)** then click on **Delete Calendar...** from the drop down menu.\\ 
-{{:​services:​calendar:​del-cal.jpg|Chose carefully the calendar to delete.}}\\ 
- 
- 
-A warning window will appear, confirm the operation clicking on the **Yes** button.\\ 
-{{:​services:​calendar:​del-cal2.jpg|Now the deleted calendar name is no more present in your calendar list.}}\\ 
- 
-===== Subscribe other user's calendars ===== 
- 
-You can also add to your calendars list a //shared calendar// created by **another user** (temporarily called in this section as "​calendar owner"​).\\ 
-Generally this happens when a "​calendar owner" decide to **share his/her calendar with all SISSA users**, as described in the [[:​services:​calendar:​sogo_sharing_calendars2:#​Share a calendar with all users having a SISSA e-mail box]] page.  
-<​note>​ 
- A "​**calendar owner" could share his/her calendar with a restricted list of users** as described in the [[:​services:​calendar:​sogo_sharing_calendars2:#​Share a calendar with one ore more specific users having a SISSA e-mail box]] page. If your are in this restricted list of users, he/she **could add directly** his/her **shared calendar in your calendar list**, so you will find it without doing anything. BUT  **If** the "​calendar owner" **forgot to subscribe his/her calendar to you** OR **you wrongly unsubscribe it**, you can subscribe it by yourself using the same procedure. ​ 
-</​note>​ 
- 
-**Click on the third icon** ​ [Subscribe to a Calendar ...] in the //​CALENDAR//​ area on the left of your main calendar window. \\ 
-{{:​services:​calendar:​add-share-cal1.jpg|Look for "​Subscribe to a calendar ..."​}}\\ 
-\\ 
-A new window will appear:\\ 
-  * **1)** **Insert** a search string related to the "​**calendar owner**":​ username, first **name** or surname (//prova//) in the example). 
-  * A list of users, the ones matched with the search string, are displayed in the box on the bottom. 
-  * **2)** **Click on the crossed box** before the "​calendar owner" to expand its content. ​ 
-{{:​services:​calendar:​sub-share-cal1a.jpg|Only users with a SISSA e-mail box could be included in the users' list.}}\\ 
-\\ 
-It will be displayed only the calendars at which the "​calendar owner" set appropriated access rights. 
-   * **1)** **Click on the calendar** name you want **to subscribe** (//Lessons public calendar// in the example); 
-   * **2)** **click on** the **Add** button, ​ 
-           * if there are other calendars which you which to subscribe, please repeat step **1)** and **2)** for each one, then ... 
-   * **3)** close this window clicking on the **Done** button. 
-{{:​services:​calendar:​sub-share-cal2.jpg|Select the calendar name which you wish to add to your calendar list.}} 
- 
-Now you can see the just subscribed calendar in your calendar list. Please notice the different composition of this calendar name from other calendars created by you.\\ 
-{{:​services:​calendar:​sub-share-cal3.jpg|After the just subscribed calendar name, there is the name of the "​calendar owner"​.}}\\ 
- 
-==== Unsubscribe (remove) a calendar belonging to another user from your calendar list ==== 
- 
-Please notice the different composition of: 
-   * **your calendars** --- the default //Personal Calendar// and any additional calendar created by you ---; 
-   * **//shared calendar// belonging to another user**. The other user "​calendar owner" name appears after his/her calendar name. 
-  
-   * **1)** To unsuscribe a //shared calendar// belonging to another users, **click on** the chosen **//​calendar name//** using the** third right button** of the mouse (//Lessons public calendar// in the example); 
-   * **2)** then click on **Unsubscribe Calendar** from the drop down menu. 
- 
-{{:​services:​calendar:​unsub-share-cal1.jpg|The unsubscribed calendar is no more present in your calendar list.}} 
- 
-