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services:calendar:sogo_add_calendars [2013/04/19 13:10] marina [Create a new calendar] |
services:calendar:sogo_add_calendars [2021/12/09 12:34] giunta removed |
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| - | ====== Adding calendars with SOGo web interface ====== | + | ====== Manage calendars with SOGo web interface ====== |
| + | ===== Adding calendars ===== | ||
| By default you have only one calendar, your "//Personal Calendar//". | By default you have only one calendar, your "//Personal Calendar//". | ||
| Still, you may need to add several calendars -- **shared** or **personal** -- for specific working activities. | Still, you may need to add several calendars -- **shared** or **personal** -- for specific working activities. | ||
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| A new window will appear.\\ | A new window will appear.\\ | ||
| * **1)** **Write** the //new calendar name//. It must be unique in the list. | * **1)** **Write** the //new calendar name//. It must be unique in the list. | ||
| - | * Please note: you are free to insert any name you prefer, but to **distinguish** clearly //**your calendars**// from //**shared calendars**//, we suggest you to use a prefix other users can easily understand. In our example we chose "//shared-HE1year-lessons//", because it is going to be a //shared calendar//, visible to all users having a SISSA e-mail box. | + | * Please note: you are free to insert any name you prefer, but to **distinguish** clearly //**your personal calendars**// from //**shared calendars**//, we suggest you to use a prefix other users can easily understand. In our example we chose "//shared-HE1year-lessons//", because it is going to be a //shared calendar//, visible to all users having a SISSA e-mail box. |
| * **2)** Click on the **OK** button to save and create the new calendar.\\ | * **2)** Click on the **OK** button to save and create the new calendar.\\ | ||
| {{:services:calendar:add-cal3.jpg|Choose carefully the new calendar name.}}\\ | {{:services:calendar:add-cal3.jpg|Choose carefully the new calendar name.}}\\ | ||
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| **To distinguish events belonging to different calendars:** | **To distinguish events belonging to different calendars:** | ||
| - | * it is very useful to **change the calendar background color** (please see the[[:services:calendar:sogo_overview:#Calendar properties]] page) OR; | + | * it is very useful to **change the calendar background color** (please see the [[:services:calendar:sogo_overview:#Calendar properties|SOGo Calendar web interface overview page - Calendar properties]] section) OR; |
| - | * you can hide the content of a calendar on your main calendar window (please see [[#Hide/display calendars|next section]]). | + | * you can hide the content of a calendar on your main calendar window (please see [[#Hide/display calendars]] section). |
| - | ==== Hide/display calendars ==== | + | ---- |
| - | When you have more than one calendar (yours or //shared calendars// belonging to another user) may be useful display or hide a calendar using the square box located next to each //calendar name// in the //CALENDARS// area.\\ | + | |
| - | If you remove the check, the content of this calendar will be hidden. If a calendar is rarely used or is non so important, hide it may be a good choice, in order to reduce events' overlapping and complexity. | + | |
| - | * **1)** In the following example: the content of the calendar named "//shared-HE1year-lessons//" is displayed in your main calendar window because | + | Go to [[:services:calendar:sogo_sharing_calendars2|Sharing calendars / Calendar access rights]] page. |
| - | * **2)** there is a check in the box next its name. | + | |
| - | {{:services:calendar:add-cal4.jpg|Check always your "CALENDARS" area.}}\\ | + | ---- |
| ==== Delete a calendar ==== | ==== Delete a calendar ==== | ||
| Please notice the different composition of: | Please notice the different composition of: | ||
| - | * **your calendars** --- the default //Personal Calendar// and any additional calendar created by you ---; | + | * **your calendars** --- the default //Personal Calendar// and any additional calendar you created ---; |
| - | * **//shared calendar// belonging to another user**. The other user "calendar owner" name appears after his/her calendar name. The calendar belonging to another users have to be removed from your main calendar list following the instructions in the [[#Unsubscribe (remove) a calendar belonging to another user from your calendar list]] section. | + | * **//shared calendar// belonging to another user**. The other user's "calendar owner" name appears after his/her calendar name. The calendars belonging to other users have to be removed from your main calendar list following the instructions in the [[#Unsubscribe (remove) a calendar belonging to another user from your calendar list]] section. |
| - | * **1)** To delete one of **YOUR** calendars, **click on** the chosen **//calendar name//** using the** third right button** of the mouse (//callsTOmake// in the example); | + | * **1)** To delete one of **YOUR** calendars, **click on** the chosen **//calendar name//** (//callsTOmake// in the example) using the** right button** of the mouse; |
| * **2)** then click on **Delete Calendar...** from the drop down menu.\\ | * **2)** then click on **Delete Calendar...** from the drop down menu.\\ | ||
| {{:services:calendar:del-cal.jpg|Chose carefully the calendar to delete.}}\\ | {{:services:calendar:del-cal.jpg|Chose carefully the calendar to delete.}}\\ | ||
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| A warning window will appear, confirm the operation clicking on the **Yes** button.\\ | A warning window will appear, confirm the operation clicking on the **Yes** button.\\ | ||
| {{:services:calendar:del-cal2.jpg|Now the deleted calendar name is no more present in your calendar list.}}\\ | {{:services:calendar:del-cal2.jpg|Now the deleted calendar name is no more present in your calendar list.}}\\ | ||
| + | |||
| + | ===== Hide/display calendars ===== | ||
| + | When you have more than one calendar (yours or //shared calendars// belonging to another user), it may be useful** display or hide the content of a calendar** using the square box located next to each //calendar name// in the //CALENDARS// area.\\ | ||
| + | **If you remove the check mark, the content of this calendar will be hidden**. If a calendar is rarely used or it is not so important, hiding it may be a good choice, in order to reduce events' overlapping and complexity.\\ | ||
| + | \\ | ||
| + | In the following example: **1)** the content of the calendar named "//shared-HE1year-lessons//" is displayed in your main calendar window because **2)** there is a check in the box next its name. \\ | ||
| + | {{:services:calendar:add-cal4.jpg|Check always your "CALENDARS" area.}}\\ | ||
| ===== Subscribe other user's calendars ===== | ===== Subscribe other user's calendars ===== | ||
| - | You can also add to your calendars list a //shared calendar// created by **another user** (temporarily called in this section as "calendar owner").\\ | + | You can also add to your calendars list a //shared calendar// created by **another user** (called in this section "calendar owner").\\ |
| - | Generally this happens when a "calendar owner" decide to **share his/her calendar with all SISSA users**, as described in the [[:services:calendar:sogo_sharing_calendars2:#Share a calendar with all users having a SISSA e-mail box]] page. | + | Generally, this happens when a "calendar owner" decides to **share his/her calendar with all SISSA users**, as described in the [[:services:calendar:sogo_sharing_calendars2:#Share a calendar with all users having a SISSA e-mail box]] page. |
| <note> | <note> | ||
| - | A "**calendar owner" could share his/her calendar with a restricted list of users** as described in the [[:services:calendar:sogo_sharing_calendars2:#Share a calendar with one ore more specific users having a SISSA e-mail box]] page. If your are in this restricted list of users, he/she **could add directly** his/her **shared calendar in your calendar list**, so you will find it without doing anything. BUT **If** the "calendar owner" **forgot to subscribe his/her calendar to you** OR **you wrongly unsubscribe it**, you can subscribe it by yourself using the same procedure. | + | A "**calendar owner" can share his/her calendar with a restricted list of users** as described in the [[:services:calendar:sogo_sharing_calendars2:#Share a calendar with one ore more specific users having a SISSA e-mail box]] page. If your are in this restricted list of users, the "calendar owner" **can add directly** his/her **shared calendar to your calendar list**, so you will find it without doing anything. BUT **If** the "calendar owner" **forgets to subscribe his/her calendar to you** OR **you wrongly unsubscribe it**, you can subscribe it by yourself using the same procedure. |
| </note> | </note> | ||
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| \\ | \\ | ||
| A new window will appear:\\ | A new window will appear:\\ | ||
| - | * **1)** **Insert** a search string related to the "**calendar owner**": username, first **name** or surname (//prova//) in the example). | + | * **1)** **Insert** a search string related to the "**calendar owner**": username, first **name** or surname (//prova// in the example). |
| - | * A list of users, the ones matched with the search string, are displayed in the box on the bottom. | + | * A list of users, the ones matched with the search string, are displayed in the box at the bottom. |
| - | * **2)** **Click on the crossed box** before the "calendar owner" to expand its content. | + | * **2)** **Click on the crossed box** next to the "calendar owner" to expand its content. |
| {{:services:calendar:sub-share-cal1a.jpg|Only users with a SISSA e-mail box could be included in the users' list.}}\\ | {{:services:calendar:sub-share-cal1a.jpg|Only users with a SISSA e-mail box could be included in the users' list.}}\\ | ||
| \\ | \\ | ||
| - | It will be displayed only the calendars at which the "calendar owner" set appropriated access rights. | + | Only the calendars for which the "calendar owner" set appropriated access rights will be displayed. |
| - | * **1)** **Click on the calendar** name you want **to subscribe** (//Lessons public calendar// in the example); | + | * **1)** **Click on the calendar** name you want **to subscribe to** (//Lessons public calendar// in the example); |
| * **2)** **click on** the **Add** button, | * **2)** **click on** the **Add** button, | ||
| - | * if there are other calendars which you which to subscribe, please repeat step **1)** and **2)** for each one, then ... | + | * if there are other calendars which you wish to subscribe, please repeat step **1)** and **2)** for each one, then ... |
| - | * **3)** close this window clicking on the **Done** button. | + | * **3)** close this window by clicking on the **Done** button. |
| {{:services:calendar:sub-share-cal2.jpg|Select the calendar name which you wish to add to your calendar list.}} | {{:services:calendar:sub-share-cal2.jpg|Select the calendar name which you wish to add to your calendar list.}} | ||
| - | Now you can see the just subscribed calendar in your calendar list. Please notice the different composition of this calendar name from other calendars created by you.\\ | + | Now you can see the just subscribed calendar in your calendar list. Please notice the different composition of this calendar name from other calendars you created.\\ |
| {{:services:calendar:sub-share-cal3.jpg|After the just subscribed calendar name, there is the name of the "calendar owner".}}\\ | {{:services:calendar:sub-share-cal3.jpg|After the just subscribed calendar name, there is the name of the "calendar owner".}}\\ | ||
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| Please notice the different composition of: | Please notice the different composition of: | ||
| - | * **your calendars** --- the default //Personal Calendar// and any additional calendar created by you ---; | + | * **your calendars** --- the default //Personal Calendar// and any additional calendar you created ---; |
| - | * **//shared calendar// belonging to another user**. The other user "calendar owner" name appears after his/her calendar name. | + | * **//shared calendar// belonging to another user**. The other user's "calendar owner" name appears after his/her calendar name. |
| - | * **1)** To unsuscribe a //shared calendar// belonging to another users, **click on** the chosen **//calendar name//** using the** third right button** of the mouse (//Lessons public calendar// in the example); | + | * **1)** To unsuscribe a //shared calendar// belonging to another user, **click on** the chosen **//calendar name//** (//Lessons public calendar// in the example) using the** right button** of the mouse; |
| * **2)** then click on **Unsubscribe Calendar** from the drop down menu. | * **2)** then click on **Unsubscribe Calendar** from the drop down menu. | ||