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--- services:calendar:attendee [2013/04/17 14:41]
marina [How to reply at an attendee invitation]
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-====== Event window: Attendee Invitation ======
-==== Activate an Attendee Invitation ====
-Every user having a SISSA e-mail box could be “an event organizer” and could invite some //SISSA users// or //users with NO SISSA e-mail box// to attend at his/her event. This event could belong:
-   * to one of the "event organizer" calendars OR
-   * to a //shared calendar belonging to another user// but on which the "event organizer" have the access right to modify or/and add a new event.
-An e-mail, containing the information inserted by the organizer about the event, will be sent to the attendees.\\
-This e-mail include CalDAV event objects, if the invited users use SISSA calendar or an external calendar program, he/she can [[#How to reply at an attendee invitation|confirm his attendance selecting this event]] from his/her calendar main window.
-If you are an "event organizer", you have to a include the e-mail address of the attendees **during the creation or modification of the event**, so:
-  * **1)** click on **Invite Attendee** icon in the toolbar of the //event window//.
-{{:services:calendar:event_-_invite_attendees_button.jpg|Invite attendee button}}\\
-Another window appear:
-  * **1)** the first field on the left contains organizer's name and e-mail address (in the example it start with "//HE//" the last part has been deleted for privacy);
-  * **2)** the red line is the actual time, the blue rectangle is the time reserved to the event;
-  * **3)** click on **Add Attendee** to insert **attendee e-mail address**;
-     * on the left the dialog window will change, allowing you to insert attendee e-mail addresses. Add how many attendees as you need ...  You should modify the "participant type" clicking on the icon positioned on the left of the name.
-  * . . . . . . . In the following example we inserted three attendee e-mail addresses . . . . . . .
-  * **4)** the second field contains //a SISSA user e-mail address// and it is followed by **gray** color because this attendee is free or:
-      * this attendee could have activated the **Show Time as Free** option in his events taking place at the same time frame or
-      * he/she could have set the **None** access right to his/her calendars.
-  * **5)** the third field contains a NO SISSA user e-mail address, and it is followed by **pink** color because it is not possible for the program check if he is busy or free;
-  * **6)** the fourth field contains a SISSA e-mail address of a user let the organizer to check if he is free or not during the frame time of the event. So the gray colored area indicate free hours, **blue** area indicate his/her busy hours;
-  * **7)** **To confirm the attendees list** and close this window, //click on// the **OK** button, but IF there is one ore more attendee events which timetable conflicts with the timetable of your event, a message will appear: //**A time conflict exists with one or more attendees. Would you like to keep the current settings anyway?**// To confirm the attendees list, **click on** the **OK** button of the message window.
-{{:services:calendar:cal-att1b.jpg|Insert carefully NO SISSA users e-mail address}}.\\
-In the //event window//,
-   * **1)** now you can see attendees' names (or an e-mail address if it's an external account),
-   * **2)** to confirm the inserted/modified event data, click on **Save and Close** on the top left of the //event window//.
-{{:services:calendar:cal-att3.jpg|Please note the event belongs to a shared calendar.}}\\
-----
-RETURN to [[http://www.itcs.sissa.it/services/calendar/sogo_overview|SOGo Calendar web interface overview]] mainpage.
-==== How to reply at an attendee invitation ====
-Every user having a SISSA e-mail box "an event organizer" could **invite you** to a his/her event.\\
-**You will receive an e-mail** containing the information inserted by the organizer about this event,
-and from your //main calendar window// you can reply about your participation at his/her event.\\
-Please NOTE: this event could belongs:
-  * to your //Personal Calendar// or
-  * to a shared calendar (not yours) in your calendars' list.
-PLEASE REMEMBER: the content of every calendar is displayed** only if there is a check** in the square box next to its name.\\
-You can see this event surrounded by a "dotted line". \\
-To reply the "event organizer", **double clicking** on the event. In the following example we choose a //Day view// and the event name is "strings lesson II". \\
-{{:services:calendar:cal-att4a.jpg|In the image there is a standard event ("Convegno") too.}}\\
-\\
-A new window will appear:
-  * **1)** In the example the "event organizer" is "//HE//" and **2)** the attendee who is replying is "//Mari//";
-  * **3)** expand the reply drop down list;
-  * **4)** choose your reply;
-  * **5)** confirm and close the window clicking on the **OK** button.
-{{:services:calendar:cal-att5-6.jpg|Choose your reply.}}\\
-\\
-The background color gradient of the event and its contour will change depending on the kind of your reply.
-{{:services:calendar:cal-att7a.jpg|Compare the two events shown.}}