Differences

This shows you the differences between two versions of the page.

--- services:calendar:attendee [2013/04/17 09:28]
marina [Activate an Attendee Invitation]
+++ — (current)
@@ Line 1: / Line 1: @@
-====== Event window: Attendee Invitation ======
-==== Activate an Attendee Invitation ====
-You can send an e-mail to **invite one or more** SISSA **users** or external users to participate at the specific event clicking on **Invite Attendee** on the //Event window// //**toolbar**// .\\
-This e-mail include CalDAV event objects, if the invited users use SISSA calendar or an external calendar program, he/she can confirm his attendance selecting this event on his/her calendar (generally from his/hers //Personal Calendar//) or on a calendar shared with the meeting organizer.
-**To invite some attendees** to follow one of your event, **during the creation or modification of the event**:
-  * **1)** click on **Invite Attendee** icon in the toolbar of the //event window//.
-{{:services:calendar:event_-_invite_attendees_button.jpg|Invite attendee button}}\\
-Another window appear:
-  * **1)** the first field on the left contains organizer's name and e-mail address (in the example it start with "//HE//" the last part has been deleted for privacy);
-  * **2)** the red line is the actual time, the blue rectangle is the time reserved to the event;
-  * **3)** click on **Add Attendee** to insert **attendee e-mail address**;
-     * on the left the dialog window will change, allowing you to insert attendee e-mail addresses. Add how many attendees as you need ...  You should modify the "participant type" clicking on the icon positioned on the left of the name.
-  * . . . . . . . In the following example we inserted three attendee e-mail addresses . . . . . . .
-  * **4)** the second field contains //a SISSA user e-mail address// and it is followed by **gray** color because this attendee is free or:
-      * this attendee could have activated the **Show Time as Free** option in his events taking place at the same time frame or
-      * he/she could have set the **None** access right to his/her calendars.
-  * **5)** the third field contains a NO SISSA user e-mail address, and it is followed by **pink** color because it is not possible for the program check if he is busy or free;
-  * **6)** the fourth field contains a SISSA e-mail address of a user let the organizer to check if he is free or not during the frame time of the event. So the gray colored area indicate free hours, **blue** area indicate his/her busy hours;
-  * **7)** **To confirm the attendees list** and close this window, //click on// the **OK** button, but IF there is one ore more attendee events which timetable conflicts with the timetable of your event, a message will appear: //**A time conflict exists with one or more attendees. Would you like to keep the current settings anyway?**// To confirm the attendees list, **click on** the **OK** button of the message window.
-{{:services:calendar:cal-att1b.jpg|Insert carefully NO SISSA users e-mail address}}.\\
-In the //**event window**//,
-   * **1)** the attendants' names appear (or an e-mail address if it's an external account),
-   * to confirm event content, click on **Save and Close** on the top left of the //event window//.
-{{:services:calendar:cal-att3.jpg|Please note the event belongs to a shared calendar.}}\\
-----
-==== How to reply at an attendee invitation ====
-**THIS SECTION IS UNDER CONSTRUCTION**!!\\
-If some invite you to be present at one of his event (for example for a lesson), you will receive an e-mail containing the information inserted in this event.\\
-From the main calendar window, you will see the event you have been invited surrounded by a "dotted line". \\
-If you share a calendar with the user which manage the lessons, this event will belong to //this shared calendar//, otherwise it will belong to your //Personal Calendar//.
-Obviously the content of every calendar is displayed only if there is a check in the square box next to its name.
-RETURN to [[http://www.itcs.sissa.it/services/calendar/sogo_overview|SOGo Calendar web interface overview]] mainpage.