Differences
This shows you the differences between two versions of the page.
Both sides previous revision Previous revision Next revision | Previous revision | ||
services:calendar:sogo_sharing_calendars2 [2013/04/16 14:32] marina [Share a calendar with external users] |
services:calendar:sogo_sharing_calendars2 [2021/12/09 12:34] giunta removed |
||
---|---|---|---|
Line 1: | Line 1: | ||
- | ====== Events on sharing calendars / Calendar access rights ====== | + | ====== Sharing calendars / Calendar access rights ====== |
===== Calendar access rights ===== | ===== Calendar access rights ===== | ||
Line 6: | Line 6: | ||
By default you have only your **//Personal Calendar//**. \\ | By default you have only your **//Personal Calendar//**. \\ | ||
**This one** and **any additional calendar created by you** generally have the following access rights: | **This one** and **any additional calendar created by you** generally have the following access rights: | ||
- | * **//all users having a SISSA e-mail box//** are included in an ensemble named //"Any Authenticated User"// **can check your calendars to see ONLY if you are free or busy**, but they CANNOT see other information about your events; | + | * **//all users having a SISSA e-mail box//** are included in an ensemble named //"Any Authenticated User"//. They **can check your calendars to see ONLY if you are free or busy**, but they CANNOT see other information about your events; |
* **all the users WITHOUT a SISSA e-mail box** //**Public access**//. They have **no access** to the calendar. | * **all the users WITHOUT a SISSA e-mail box** //**Public access**//. They have **no access** to the calendar. | ||
To change this settings please go to [[#Change access rights]] on this page. | To change this settings please go to [[#Change access rights]] on this page. | ||
Line 24: | Line 24: | ||
==Access rights== | ==Access rights== | ||
- | Depending on the kind of access you are managing, you can choose among different //access rights//. This is a short guide about //Access rights// meanings: | + | Depending on the kind of access you are managing, you can choose among different //access rights//. \\ |
+ | This is a short guide about //Access rights// meanings: | ||
* **None** denies any kind of access; | * **None** denies any kind of access; | ||
* **View the Date & Time** allows other users to check your calendars to see if your are free or busy. Please note, they CANNOT see any information about your events, ONLY when you are busy. | * **View the Date & Time** allows other users to check your calendars to see if your are free or busy. Please note, they CANNOT see any information about your events, ONLY when you are busy. | ||
* **View all** allows other users to see events present in your calendar; | * **View all** allows other users to see events present in your calendar; | ||
* **Modify** allows other users to see and modify events present in your calendar; | * **Modify** allows other users to see and modify events present in your calendar; | ||
- | * PLEASE NOTE: If you wish to **allow a user or other users to create or to erase events from your calendar,** you have to put also a check in the boxes "This person can create [erase] objects in [from] my calendar". | + | * PLEASE NOTE: If you wish to allow a user or other users **to create or to erase events,** you have **to put also a check** in the boxes "This person can create [erase] objects in [from] my calendar". |
+ | |||
+ | |||
| | ||
- | ==== Three access level ==== | + | ===== Three access level ===== |
If you have more then one calendar, please note, **each calendar has ITS OWN access rights**. \\ | If you have more then one calendar, please note, **each calendar has ITS OWN access rights**. \\ | ||
There are three different access level to share one of your calendar.\\ | There are three different access level to share one of your calendar.\\ | ||
- | Every level it is explained in a different section on this page. Click on one of the following title to reach the chosen section: | + | Every level is explained in a different section on this page. Click on one of the following link to reach the corresponding section: |
* **[[#Share a calendar with one ore more specific users having a SISSA e-mail box]]**; | * **[[#Share a calendar with one ore more specific users having a SISSA e-mail box]]**; | ||
* [[#Remove specific/special access rights for a user from a shared calendar]]; | * [[#Remove specific/special access rights for a user from a shared calendar]]; | ||
Line 41: | Line 45: | ||
* **[[#Share a calendar with external users]]** identified by the program as //**Public Access**//. | * **[[#Share a calendar with external users]]** identified by the program as //**Public Access**//. | ||
+ | |||
+ | Afterwards, in this page, you will find some examples about the usage of the more common //access rights// together with the different kind of //access level//. | ||
---- | ---- | ||
Line 57: | Line 63: | ||
\\ | \\ | ||
**b)** A new window will appear... | **b)** A new window will appear... | ||
- | * **1)** **write** in the first field the //**first or last name**// of a SISSA user with whom you wish to share this calendar. The program will search among SISSA users and display you a list of the users with this name, | + | * **1)** **write** in the first field the //**first or last name**// of a SISSA user with whom you wish to share this calendar. The program will search among SISSA users and display you a list of users with this name, |
* if you are not sure about how his/her name is written, insert only the first letters of his/her name followed by a space as we do in our example, the program will display the name that begins with the few letters you have written; | * if you are not sure about how his/her name is written, insert only the first letters of his/her name followed by a space as we do in our example, the program will display the name that begins with the few letters you have written; | ||
* **2)** **select the user** (one click); | * **2)** **select the user** (one click); | ||
Line 66: | Line 72: | ||
\\ | \\ | ||
**c)** In our example we have inserted three users. To allow them to see/modify/create/delete events on your shared calendar (named "//shared-my-students//" in the example), **you have to repeat all the operations listed in steps "c)" & "d)" singularly for EACH user**. | **c)** In our example we have inserted three users. To allow them to see/modify/create/delete events on your shared calendar (named "//shared-my-students//" in the example), **you have to repeat all the operations listed in steps "c)" & "d)" singularly for EACH user**. | ||
- | * **1)** In the Control access window, **put a check** in the **//Subscribe User//** box of a previously inserted user (in order to insert the //shared-my-students// calendar in "his calendars list"); | + | * **1)** In the Control access window, **put a check** in the **//Subscribe User//** box next to the name of the user (in order to insert the //shared-my-students// calendar in "his calendars list"); |
* **2)** **double click** on the user's name (in the example "//HE//") to open his //access rights window// for this calendar. | * **2)** **double click** on the user's name (in the example "//HE//") to open his //access rights window// for this calendar. | ||
Line 72: | Line 78: | ||
\\ | \\ | ||
**d)**\\ | **d)**\\ | ||
- | * **1)** Now you can manage one by one each //Privacy classification options//: //**Public**// (the default one), //**Confidential**//, //**Private**// for this users. Please note: the default //access rights// of the above mentioned //Privacy classification options// is //"**View the Date & Time**"//; | + | * **1)** Now you can manage each //Privacy classification options//: //**Public**// (the default one), //**Confidential**//, //**Private**// for this user. Please note: the default //access rights// of the above mentioned //Privacy classification options// is //"**View the Date & Time**"//; |
* **2)** please expand the drop down menu of //**Public**// //privacy classification// (you can find a guide about the different //access right// meanings, in the [[#Access rights]] section on this page); | * **2)** please expand the drop down menu of //**Public**// //privacy classification// (you can find a guide about the different //access right// meanings, in the [[#Access rights]] section on this page); | ||
* **3)** choose the //Modify// access right, | * **3)** choose the //Modify// access right, | ||
* if you do not use other //Privacy classification options// during an event creation/modification, we suggest to leave //Confidential// and //Private// set as "//View the Date & Time//"; | * if you do not use other //Privacy classification options// during an event creation/modification, we suggest to leave //Confidential// and //Private// set as "//View the Date & Time//"; | ||
* **4)** **put a check** in both boxes "This person can create [erase] objects in [from] my calendar" (generally, if you choose the //Modify// access right, the other two options will be needed); | * **4)** **put a check** in both boxes "This person can create [erase] objects in [from] my calendar" (generally, if you choose the //Modify// access right, the other two options will be needed); | ||
- | * **5)** confirm you choice and close this window clicking on the **Update** button. | + | * **5)** confirm your choice and close this window clicking on the **Update** button. |
Now subscribe the next user and change his access rights to the shared calendar.\\ | Now subscribe the next user and change his access rights to the shared calendar.\\ | ||
{{:services:calendar:shcal-stud-mod.jpg|We suggest to leave default access right for "Confidential" and "Private".}}\\ | {{:services:calendar:shcal-stud-mod.jpg|We suggest to leave default access right for "Confidential" and "Private".}}\\ | ||
\\ | \\ | ||
- | **e)** When you have finished to set the access rights to your last user, close the //Control access right window// **clicking on** the **X** on the top right corner.\\ | + | **e)** When you have finished to set the access rights for the last user, close the //Control access right window// **clicking on** the **X** on the top right corner.\\ |
{{:services:calendar:sh-cal-stud4-close.jpg|Close the Control access right window.}}\\ | {{:services:calendar:sh-cal-stud4-close.jpg|Close the Control access right window.}}\\ | ||